- Posted by Annette Boardman
- On September 9, 2019
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Hampshire County Development Authority
Regular Session Board Meeting Minutes
April 17, 2019 – 10:00 AM Taggart Hall
Present: Greg Bohrer, Len McMaster, Eileen Johnson, Robert Hott, David Mayfield, Rebecca Hott, Dan Hileman, Beverly Keadle, Jason Hicks, Gerald Dickey, Annette Boardman, Travis Delaplain,
Excused: Mark Gandolfi, Rebecca Plumber, Allison Jewell
Guests: No Guests
The meeting was called to order by President Greg Bohrer. Robert Hott moved to approve the agenda as presented seconded by Len McMaster. Motion carried. Presentation that was scheduled by Hoy Shingleton was rescheduled and will take place during a future Board Meeting.
Secretary’s Report – Board Meeting minutes for the Special Session Board Meeting on 03/06/19 and the HCDA Regular Session Board Meeting held on 03/20/19 were presented. A motion was made by Robert Hott to approve the meeting minutes as presented, seconded by Dan Hileman. Motion carried.
Treasurer’s Report – Finance Committee did not meet. Director Johnson gave highlights on the March financial report expense lines with a focus on the operating account and that there will be a need for additional transfer of funds when the Capon Bridge Tech Park project is approved. The Travel expense line item is subsidized by the 1K grant. The Hospital property expense line will increase with expected fees for future survey and grounds maintenance costs. A brief discussion took place regarding the Hospital property value being reduced to $500K and the impact this has on selling the property to potential buyers. The Management fee transfer amount from the multi-Tenant account will decrease with expected exit of current tenant. The Capon Bridge Tech Park expense lines will increase due the repair of water line, hydrant repairs and engineering analysis expenses. Questions were addressed regarding the hydrant repairs. Original installer of the hydrant is doing the repairs with no labor charges. Director Johnson highlighted the master bank account and the ability to cover the engineering expense with the revolving loan account currently. Robert Hott made a motion to approve the financials as presented seconded by Len McMaster. Motion carried.
Marketing Committee Report was given by chair Rebecca Hott. Committee recommended giving full authority to director Johnson to move forward with sale of the Hospital property and residential lease negotiation that will expire August 1, 2019. Also recommended to give Director Johnson approval to have A new survey of the property completed in order to have corrected property lines for the HCDA property to exclude the Romney Rescue property. Director Johnson will be meeting with the Potomac Center to negotiate the sale of the residential buildings located on the hospital property. Chair Hott continued to report that the committee will bring to the board 3 recommendations for the replacement of the Romney Business Park sign to the next Board Meeting. She reported on the progress on the new tri-fold brochure and expected to have 200 of final version printed in May for advertising available properties that are for sale. The committee is working on a full marketing presentation packet also with a goal to have ready and print to have this expensed in current fiscal year. There will be a future meeting with the owner of the Potomac Eagle regarding their ideas of future tourism and depot expansion goals. Committee invites the Board to attend this meeting and will communicate the meeting date and time.
Personnel Committee Report – Beverly Keadle reported no changes to Personnel.
President’s Report- President Bohrer referred to the Executive Director to report on activities.
Executive Director’s Activity Report & Update: Director Johnson submitted her activity report outline to the Board with the following highlights given in her update. She had a meeting with the Tech College president and reported on the Tech Park new business prospect next steps including State application. All required permits for the new business prospect are expected to be in place by June of 2019. The engineering analysis services agreement with Thrasher was executed during the Special Session Board Meeting on March 6th and the firm is expected to be on site to start the process on April 22nd. The EDA group meeting is scheduled for May 17th at 1:00PM at the Hampshire County Health Department. HCDA Board Executive Committee highly recommended to attend this meeting. Thrasher representative will be present to represent the HCDA interest during this meeting. Tracey Rowan with EDA confirmed the application for the larger project was well written and proposing the project to move forward. Funding allocation will require a 2nd proposal. Director Johnson reported on a Pre-mature exit of a tenant in the Romney Business Park. Keys to the tenant site were received and April rent is late indicating a broken lease contract. Certified letters have been sent and the process in accordance with signed lease are taking place. No communication has been received to date from the tenant. A potential tenant has inquired about available space of about 3K square Feet in the RBP, however only storage space is needed with no additional jobs created. Length of time and lease charge questions were addressed. President Boher expressed concern of allowing a tenant to rent space but not be in accordance with HCDA Mission of creating Jobs and recommended not allowing the prospect to rent space. Board members agreed. Director Johnson updated the board on the dock seals installation at the Romney Business Park and receiving high quotes on this project to install them. Johnson asked Commissioner Hott if HCDA could utilize County Maintenance for the installation work and Commissioner Hott recommended contacting County Clerk to schedule County Maintenance crew for installation of the dock seals. In conclusion, Director Johnson stated the finance committee meeting is recommended prior to the May HCDA Board Meeting to discuss FY20 Budget. With no further discussion or questions, President Boher opened discussion for old business.
A brief discussion on CBTP property purchase agreement took place. Robert Hott moved that the previous contract be accepted with no changes or additions seconded by Len McMaster. Motion Carried. President Bohrer opened a brief discussion regarding the Thrasher Engineering agreement for the analysis of CBTP wastewater collection system previously approved and executed at the Special Session Board Meeting on April 8th. Director Johnson stated Thrasher is scheduled to begin on April 22nd.
Prospective new business location to Hampshire County – No action at this time is required, however future Special Session Board Meetings may take place in order to prevent delays in the process.
Communications/ Public Comments:
WVIJDC Letter of continual deferment received for loan #2001E-058 stating loan is deferred until sale of property. HCDA submitted letters of support for Hardy Telecommunication USDA Community Connect, the Food Group in support for regional food system and for WVETCC biochar project Biomass/Energy grant. The next HCDA Board Meeting will be held May 22, 2019 in Taggart Hall at 10:00 AM.
With no further discussion, the meeting adjourned at 11:15 AM.