- Posted by Annette Boardman
- On October 23, 2019
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Hampshire County Development Authority
Board Meeting Minutes
September 18, 2019 – 10:00 AM Taggart Hall
Present: Greg Bohrer, Len McMaster, Eileen Johnson, David Mayfield, Rebecca Hott, Beverly Keadle, Jason Hicks, Allison Jewel, Betsy Plumer, Dan Hileman, Mark Landis, Annette Boardman
Excused: Bob Hott, Mark Gandolfi
Guests: Steve Zaleznick, Kyle Downey SafeGunLock, Rob Milne PE, Thrasher, Kevin Kidwell, FNB
The meeting was called to order by President Greg Bohrer and announced a quorum was present. David Mayfield moved to approve the agenda as presented seconded by Len McMaster. Motion carried.
A presentation was given by Steve Zaleznick of SafeGunlock which included a demonstration of the product. The product is a coded lock that secures and prevents a gun from triggering for firearms safety and gun violence prevention. The lock is universal and would have different sizes according to gun categories but starts with the hand gun but will include automatic weapons in the future. This is a patent and trademarked product. Goal is to market and distribute the product to both government and private sectors. They are in the product testing and review phase. Mr. Zaleznick stated they want this manufacturing and distribution of the gun locks business to be located in Hampshire County. Product testing to be completed in early 2020. HCDA expressed they want to work with SafeGunLock on the future development of their business to come to Hampshire County.
Rob Milne with Thrasher Engineering presented the drawings and plans for the Industrial Access Road and proposal for authorization to proceed with the next steps. He explained the timeline of the services would be completed by end of 2019 and the construction bid for the project would take place in early spring of 2020 and start construction of the road in early April of 2020.
Secretary’s Report –Meeting minutes for HCDA regular Board Meeting on 07/18/19 were presented.
NOTE: HCDA 08/21/19 meeting – cancelled. A motion was made by David Mayfield to approve the meeting minutes as presented, seconded by Dan Hileman. Motion carried.
Treasurer’s Report – Finance Committee did not meet. Financial reports for the month of July and August 2019 were reviewed. Director Johnson highlighted additional line items which tracks the CPTP Sewer Project commitment and IAR Project expenses. A motion was made by David Mayfield to approve the financials as presented seconded by Len McMaster. Motion carried.
Marketing Committee Report – Marketing Committee did not meet. Director Johnson stated there was an Ad placed in the WV Executive Magazine.
Personnel Committee Report – Beverly Keadle stated there is nothing new to report from the Personnel Committee at this time.
President’s Report- President Bohrer stated that he and a couple other board members was asked to sit on the committee for the Hampshire County Schools.
Executive Director’s Activity Report & Update: Director Johnson submitted her activity report outline to the Board with the following highlights given in her update. Town of capon Bridge sewer project engineer expects to go to PSC in early November. Project is still on schedule with long range business development. Depending on how quickly business comes to the park there may be pump and hall services needed. Current infrastructure will allow for this. Shadow Works is in the final stages of the purchase agreement. A review of the draft purchase agreement will be necessary by the Executive Committee. For the hospital property at 549 Center Avenue, the next steps would be to separate the residential units from the hospital property and sell the residential units. Asking the Board to authorize a survey to separate the units and Romney Rescue center. David Mayfield motioned to Survey the property and seconded by Dan Hileman. The Broadband project is moving forward and there will be a need to expand services to the Romney Business Park. The development of a Children’s daycare center has re-surfaced and there is a public sector sponsor of Valley Health to consider a partnership with HCDA to facilitate the next steps in the development of the Childcare services. The hospital property is the location of interest for the childcare facility. The Potomac Eagle roundtable discussion took place regarding the vision of future development of the train. Director Johnson asked the Board to move the October meeting to October 23rd and was approved by the Board.
- Romney Business Park – Lot 1 – HCSSC project narrative. Director Johnson presented a letter from Kevin Sanders who wants to acquire Lot 1 to build a restaurant in the Business Park. The Lot is still identified as being in a flood plain because there is a portion of the property was not modified previously. The cost of having the property removed from the Flood Plain would be approximately $5,000.00 and would be paid by Development Authority. It would take approximately a week to ten days to complete the work and then resubmit the application to have it removed from the flood plain. Discussion took place regarding the amended design work. Thrasher Engineering would be completing the work to correct the elevation and submit the new application. Jason Hicks moved to approve the expense of the work necessary to have the lot moved out of the flood plain seconded by David Mayfield. Motion carried. Board is taking action to remove the Lot from the Flood Plain and will put a sale value on the property after work is completed.
Executive Session – none at this time
- Motion to ratify action taken by the HCDA Executive Committee on July 23, 2019 to secure low interest interim financing with FNB bank using the fully executed IAR agreement and the HCDA Multi-tenant CD currently held at FNB bank as collateral. David Mayfield motioned to ratify the action taken place on July 23, 2019 and was seconded by Jason Hicks. Motion Carried.
- Resolution was presented regarding loan financing for CBTP Industrial Access Road Project. Kevin Kidwell, Loan Officer of FNB Bank presented the terms of the Loan for $400,000.00 with a term of 12 month (in accordance with the current CD) single pay due at maturity at 1% interest rate and no penalty for pre-payment. Bank fees are waived. President Bohrer requested a renewal clause. Dan Hileman moved to approve the resolution and seconded by Jason Hicks. Mark Landis recused from voting due to conflict of interest. Resolution signed.
- CBTP Industrial Access Road – Design Plans. A discussion took place regarding the current bid and options of bidding out the project and State timeline options or to accept Thrasher’s proposal. To bid it out would add on 45-60 days to the timeline. Jason Hicks proposed to bid the project to ensure the public funds are used properly and make sure the current proposal is the best price. Board requested the State be contacted and get a better idea of how they can be involved and their timeline for completing the project. Director Johnson reminded the board that the closing of a business purchase of the land in CBTP is contingent on the road completion. Rob Milne with Thrasher stated they are willing to negotiate the price and would work with The Development Authority. Director Johnson requested a special session meeting with Thrasher to take place prior to the next Board Meeting.
- HCDA residential lease renewals – Director Johnson proposed an updated lease that did not include a rate increase but did state the tenants would be completely responsible for upgrades and repairs Betsy Plumer reviewed the leases and recommended to move forward with the leases as presented. A motion was made by David Mayfield to move forward with the renewal of the residential leases and seconded by Jason Hicks. Motion approved. Motion carried.
- Damage recovery action as related to rental lease default. Further discussion with Betsy Plumer office will need to take place and therefore Director Johnson asked to table this until the next meeting.
- An executed purchase agreement with Shadow Works is necessary in order for them to procure funding. HCDA’s Attorney is working on a draft purchase agreement. Director Johnson asked for the Board to have a special committee to meet and review the document and bring back a full agreement to the board to execute at the next Board Meeting.
- Amendment of HCDA Employee Handbook – Section 10 – 2: Group Hospitalization and Life Insurance. A copy of the amendment was presented to the Board. David Mayfield motioned to approve the amendment seconded by Jason Hicks. Motion carried.
Communications / Public Comment
- Dig Once- when the ground is open for a project, the opportunity to lay conduit for future broadband development should be made available. Once there, companies then bid to have the service available. When the access road is developed in the CBTP it will also include the fiber conduit.
- WV Ex. Magazine Reception, Bavarian Inn Shepherdstown 09/19/19 – 5-7:30PM
- Hemp 101 Industrial Hemp & Medical Cannabis Conference – WV Community Business Center in Keyser, 09/18/19 – 4:00-7:30PM
- 4th Qtr. HC Infrastructure Committee Meeting: 11/05/19 – HC Health Department
- Next HCDA Board Meeting: 10/23/19 – 10:00AM – HCDA Taggart Hall Conference Room
Adjournment: With no further discussion, the meeting was adjourned at 11:45 AM.