- Posted by Annette Boardman
- On December 16, 2019
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Hampshire County Development Authority
Board Meeting Minutes
October 23, 2019 – 10:00 AM Taggart Hall
Present: Greg Bohrer, Len McMaster, Eileen Johnson, David Mayfield, Rebecca Hott, Beverly Keadle, Allison Jewell, Mark Landis, Laura Turner, Annette Boardman
Excused: Jason Hicks, Dan Hileman, Bob Hott, Mark Gandolfi
Guests: Eric Strite – HC Clerk of Office and Stephanie Shoemaker, Delegate Ruth Rowan, Tom Rowan
The meeting was called to order by President Greg Bohrer. David Mayfield moved to approve the agenda with revisions as presented seconded by Len McMaster. Motion carried.
Eric Strite, HC Clerk swore in a new HCDA Board Member, Stephanie Shoemaker, who took the Oath of Office. Stephanie was given an HCDA Board Manual for reference and signed the confidentiality agreement.
Secretary’s Report –Meeting minutes for HCDA regular Board Meeting on 9/18/19 were presented with corrections. David Mayfield motioned to approve the meeting minutes with revisions and seconded by Mark Landis. Motion Carried.
Treasurer’s Report – The financial reports for September 2019 were presented and reviewed by the Board. Director Johnson reported that the training grant was not received and line item will change in the future. On the Revenue line items for Capon Bridge Tech Park in the future will reflect the use of the operating subsidy as expenses for projects come in the CBTP account will be unable to sustain the expenses therefore the Operating Subsidy will be transferred to offset this. As expenses are paid associated with the IA and Sewer Project you will see these reflected on the CBPT Financial report. A motion was made by Len McMaster to approve the financials as presented seconded by Rebecca Hott. Motion carried.
Marketing Committee Report – Marketing Committee did not meet. Director Johnson requested a meeting with the Committee prior to the end of the year.
Personnel Committee Report – Beverly Keadle stated there is nothing new to report from the Personnel Committee at this time. President Bohrer requested a meeting prior to the end of the year with the personnel committee. Beverly Keadle will schedule this.
President’s Report- President Bohrer stated that he and a couple other board members was asked to sit on the committee for the Hampshire County Schools. Committee Meetings took place on October 9th regarding the IAR project. The committee came to an agreement to hire Thrasher for the IAR Engineering with an approval with a motion not to exceed $48,600.00. Interim Financing of $400,000.00 has been secured by FNB for the IAR project.
Executive Director’s Activity Report & Update: Director Johnson submitted her activity report outline to the Board for review with the following highlights given in her update. SJ Mores project to expand into the Capon Bridge Tech Park is moving forward. They continue to do their due diligence and will schedule a meeting with the Executive Board and the state Office. The Potomac Eagle project is a continuation of documentation of the proposed project to expand the rail into the RBP. HCDA continues to support their holiday train project with connection to people that can help their project. A new business prospect is interested in location in the Hampshire County Opportunity Zone and will be following up with their principal to discuss site options. Rivertown Ground Covers will be scheduling a Site Retention visit in November. No new information on the EDA Grant for the CBTP Sewer Project. The Survey of the former Hospital property will take place and should be completed by the next board meeting. It has been confirmed the Hampshire County Commission will cover the entire cost of this survey which will be $1,500.00. There will be monthly project meetings held as the Capon Bridge Tech Park IAR project proceeds. The Board prefers to have these meeting in conjunction with the Monthly HCDA Board Meetings as an agenda item. Mr. Milne the Project Engineer with Thrasher will provide bi-weekly updates on the projects via email and this will be shared with Board Members. The Potomac Center is still interested in the purchase Residential portion of the Hospital Property. The Hospital roof repairs was assessed by a company and informed HCDA that they think there can be a temporary repair to prevent further damage. Expect to have a full estimate of both a temporary fix and long- term resolution repairs prior to the next board meeting and will present to the Board. The LED Grant is due December 1st and will come back to the Board next month with a resolution to file the grant application. HCDA may be requesting additional funds from the County Commission in order to expand the Broadband services in the RBP.
Romney Business Park – lease default- Director Johnson continues to reach out to the P.A. Office for direction and awaits response on what actions to take next. The determination to pursue the costs of the unpaid electric utility expense will be made once direction is given by the P.A. Office.
Executive Session – President Bohrer asked that the Board go into Executive Session. No decisions or actions were taken at that time.
Motion to ratify action taken by the HCDA Executive Committee on October 9, 2019 authorizing the execution of agreement with Thrasher Engineering to complete Phase in the completion of the Capon Bridge Tech Park – Industrial Access Road at the revised cost of $41,800. Board Reviewed the documents. David Mayfield made a motion to Ratify action seconded by Mark Landis. Motion carried.
Resolution regarding engineering services for Letter of Map Revision (LOMR) as related to Lot #1 in the Romney Business Park. Davis Mayfield moved to approve and was seconded by Mark Landis. Motion Carried.
Based on discussions held in Executive Session, President Bohrer Recommended the Board approve to move forward with the new Business that wants to build in the CBTP.
Communications / Public Comment
A Letter asking City of Romney for Fill associated with the work of Lot 1 in the Romney Business park was submitted. A copy of this letter was provided and reviewed by the Board.
A Letter was submitted to Flowers Baking Company asking for reimbursement of expenses for dock repairs that were completed. Expect reimbursement to take place.
The Federal Credit Union Grand Opening event in Romney takes place today and all are invited to attend.
Mayor Keadle reported that the City of Romney is undergoing efforts to change the name to The Town of Romney from the City of Romney.
Delegate Rowan reported that the Curator of West Virginia Culture and History visited the area and he was impressed with everything including the Romney Co-Op, The River House, The Barn, Bottling Works. He liked the way the funds have been handled. He liked the arts and music he experienced and likes the Potomac Eagle’s vision.
4th Qtr. HC Infrastructure Committee meeting: 11/05/19 – HC Health Department
Next HCDA Board meeting: 11-18-19
Adjournment: With no further discussion, the meeting was adjourned at 11:30 AM.