Hampshire County Development Authority

Annual Board Meeting Minutes- December 18, 2019 – 11:00 AM

Location: Main Street Grill – Conference Room, 111 Heritage Circle Romney, WV 26757

Present:  Greg Bohrer, Eileen Johnson, David Mayfield, Mark Gandolfi, Beverly Keadle, Jason Hicks, Rebecca Hott, Mark Landis, Len McMaster, Laura Turner, Stephanie Shoemaker, Annette Boardman

Excused: Alison Jewell, Dan Hileman, Betsy Plumer, Robert Hott

Guests:  Delegate Ruth Rowan, Tom Rowan, Dan Neff, Keith Mcintosh, Commissioner David Parker, Jim Linsenmeyer, Aaron Cox, Rob Milne, PE Thrasher

The meeting was called to order by President Greg Bohrer and he announced a quorum was present. Jason Hicks moved to approve the agenda as presented seconded by David Mayfield. Motion carried. 

Reports:

Secretary’s Report –Meeting minutes for the HCDA regular Board Meeting on 11/20/19 were presented. David Mayfield made a motion to approve the meeting minutes as presented and was seconded by Mark Landis. Motion carried.

Treasurer’s Report – The financial reports for November 2019 were presented and reviewed by the Board.  Director Johnson reported that the LED Grant application was submitted and awaiting a decision. Anticipated amount to receive is $22,727.  Building maintenance shows a negative due to roof and dock repairs in the Multi Tennant building.  Negative in legal fees under Capon Bridge due to business activities and likely will increase.  Len McMaster made a motion to approve the financial reports as presented and Mark Landis seconded. Motion Carried.

Marketing Committee Report – Marketing Committee did not meet due to weather.  Scheduled to meet after the first of the year.

Personnel Committee Report – Personnel Committee did not meet. Scheduled to meet prior to the next board meeting.

President’s Report- President Bohrer stated the Executive Committee did not have the opportunity to do a site visit to the hospital property due to weather and plan to revisit this soon.  

IAR project update – Rob Milne, PE Thrasher, gave a brief update.  A draft of the conceptual design of the IAR project to include the rough grading of lots 9 and 14 was presented to the Board for review.  This allows for HCDA to setup utilities and have conduit laid. The approximate cost involved is between 250K and 300K for this portion.  Drilling will be finished this week and the Geo Technical Report will be back in 2 to 3 weeks. Submission to the State will take place this week for review. Comments from the State is expected in late January. Thrasher is anticipating being able to bid the project in the spring of 2020. A master plan for the entire Capon Bridge Tech Park will submitted to the Board to review in January to include all lots and projected extensions of the Industrial Access Road. This will include a marketable sheet reflecting the conceptional future plans for pad sites in the park.

Romney Business Park – Lot #1 – LOMR project – Rob Milne, PE Thrasher, gave a brief update on the progress of this project.  Thrasher is revisiting the flood plain study and will submit documentation to the Town of Romney Flood Plain for approval by the end of the year.

Executive Director’s Activity Report & Update:  Director Johnson submitted her activity report outline to the Board for review with the following highlights: The Capon Bridge Sewer Project commitment balance is $51,621.64. The timeline for the sewer project was given.  Expecting to Bid the project in June of 2020 and look to go to construction in August of 2020 to complete in August of 2021.  HCDA is predicted to provide interim sewer services until the sewer project is completed which will require budget planning for FY21.   Invoices tied to the IAR Project are predicted to start coming in after the first of the year and will be covered by the interim financing that was received.  With no questions or further discussion, President Bohrer moved to discuss Old Business items.

Old Business:

• HCDA 549 Center Avenue (former hospital) property.  The site visit will be rescheduled to determine outcomes for the property and to determine the next steps.

Executive Session – No Executive Session was conducted at this time.

New Business:

• Motion regarding CBTP IAR Project.  The Board reviewed the IAR Project plans.  A motion was made by Jason Hicks to accept the IAR plans and submit to the state for approval and was seconded by David Mayfield.  Motion carried.

Communications / Public Comment

Aaron Cox gave a brief update on the Broadband project. He stated that the work for this project in Capon Bridge is expected to start in mid-January.

President Bohrer thanked the Board and Staff for a great year.

Adjournment:  With no further discussion, the meeting was adjourned at 11:40 AM.