HCDA February 2024 Board Minutes

Hampshire County Development Authority

Board Meeting Minutes –

February 21^st, 2024

Taggart Hall Conference Room/Teleconference 10AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

Present: Rebecca Hott, Jon Todd Hott, Jason Hicks, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Len McMaster, Cathy Simon. 

Excused:  Rebecca Miller, Greg Bohrer, Brian Hott, Beverly Keadle.

Guests: Sydney Maurer, Rolf Ronken, Hoy Shingleton, Jeff Pancione, Denise Hott, David Pancake, Nathan Hite, Jodi Adams.

Approval of Agenda: Len McMaster made a motion to approve the agenda. David Mayfield seconded the motion. Motion carried.

The Board moved into Executive Session to discuss matters at hand. No decisions were made.

Secretary’s Report – Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report – David Mayfield –Finance expenses.

Copies of the FY23 audit were available for review.  J.T. Hott reported that the FNB CD is being renewed for February 14^th from .85% to 4.25% for 12 months. Expenses for the audit were: Kunkle $8,500, Ferrari $4,600 and State Auditor’s Office $368. Jason Hicks made a motion to approve the financials. David Mayfield seconded the motion. Motion carried.

Marketing Report – Beverly Keadle not present.

• The marketing committee met and reported and Jenna Gelow was hired to assist in social media presence along with working with interns. Cost of hiring Gelow is $450/mo. It has had a positive impact already.
• Lunch N Learn in January was a success. Feedback on survey was positive. The next event will be April 23^rd and more participants are expected. It was asked of the board to forward social media postings to others.
• Hampshire on the Horizon – Second class was last week. All 10 participants were present. Speaker for the class was Neeley Sattzer from SBDC. Next class’s speaker will be Brittany Lewis from the Bank of Romney teaching on the subject of credit. We have instructors and judges set up. Judges are all out of county residents and counterparts of our director (Jon Todd Hott). We ask for support in spreading the word about this event also.

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Personnel Report – Tamitha Wilkins – Last October the personnel committee met and saw where there needs to be another evaluation of staff. This will be an annual assessment to assist in having the payroll numbers before the budget is set. Complete staff assessment before the next board meeting.

Risk Management Report -Tamitha Wilkins – COVID numbers rising statewide. Health Department offering flu, COVID and RSV.  Test kits from Valley Health have been distributed in the community and schools. This Friday converted over from WVOT to GST for internet and technology support. Submitted a report for review.

President’s Report – No Report.

Executive Director’s Report – Jon Todd Hott

• FHMH – Legal expenses with BOE. Present to County Commission for determination.
• Wellness Center/Valley Health – Financial Report submitted for Board’s review. Small loss but gained members.
• CBTP – Dorinda Strother asked that the Town of Capon Bridge be included in discussions regarding water and waste water.  
• CBMS – Met with Parks and Recreation. Going to get plan together (quotes for roof and electric). HCDA will research the electrical and the Parks & Recreation committee will be responsible for looking into roofing options.
• OmniTRAX-Justin Strickland from OmniTRAx will be present at the next meeting.

Old Business

• Amend the Covenants of CBTP-Director Hott recommended to table. Needed information has not been provided to show revision of plans for Aquabanq structure.
• Strategic Planning Committee – Ten people have officially agreed to service on this committee. Five board members (Brian Hott, Beverly Keadle, Greg Bohrer, Jason Hicks and Rebecca Hott) and five non-board members (Claudia Mathews, Clayton Burch, Julie Landis, Kiersten Sowers, Tim Reece) will serve on the committee. First meeting will be March 26^th at El Centro.

  New Business

• GST-Global Technology – There has been multiple problems with the present IT company, Smart Choice. GST was contacted and HCDA is now enrolled in their program for IT support.
• Rick Moreland to survey CBTP. David Mayfield made a motion to have Mr. Moreland resurvey the CBTP for a clearer vision of how the property is divided. Jason Hicks seconded the motion. Motion carried.

  Adjourn– Jason Hicks made a motion to adjourn. David Mayfield seconded the motion.

  Motion carried.