HCDA May 2024 Board Minutes

Hampshire County Development Authority

Board Meeting Minutes

May 15th, 2024

Taggart Hall Conference Room/Teleconference 10AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

Present: Rebecca Hott, Beverly Keadle, Tamitha Wilkins, Len McMaster, Jason Hicks, Jeff Richman, Jon Todd Hott, Alison Jewell, David Cannon, Cathy Simon. 

Excused:   Greg Bohrer, Rebecca Miller, Brian Hott, David Mayfield.

Conference Call: Dorinda Strother, Chris Stroval.

Guests: Sydney Maurer, Jodi Adams, Rolf Ronken.

Approval of Agenda: Tamitha Wilkins made a motion to approve the agenda. Len McMaster seconded the motion. Motion carried. 

Secretary’s Report – Jason Hicks made a motion to approve the minutes from April 17^th, 2024. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report – David Mayfield absent.

Director Hott received the financial information needed to start the budget process. The finance committee will meet soon to approve the budget before the next board meeting. Expenses last month were as they should be except over budget for food for the Lunch n Learn. Jason Hicks made a motion to approve the financials. Len McMaster seconded the motion. Motion carried.

Marketing Report – Beverly Keadle absent at time of report. She arrived after. Director Hott reported.

• Lunch n Learn-81 RSVP, 52 attended. Next Lunch N Learn will be August/September. During the summer, an idea is to bring businesses together for an event such as Business After Hours or a Business Breakfast.
• Hampshire On the Horizon was a success. Programs were provided for those who could not attend. One prize winner has submitted an invoice for payment. Feedback from the judges and contestants were received and will be discussed at the next Marketing Meeting. Some organizations have already stepped forward to sponsor next year.
• Select USA Conference-Rebecca Hott and Jon Todd Hott will attend June 24^th – June 27^th.
• Presented the Marketing Plan for May.

Personnel Report – Tamitha Wilkins

Staff vacations listed on agenda.

Risk Management & Safety Report -Tamitha Wilkins

Mobile Unit – Health Dept. has a CDBG Grant with 8 RESA through the County Commission. Engineer has to do a redesign with some of the items. This put the finish date out by 30 days or so. Completion possibly in October.

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• Negative Pressure Rooms that are being added to the Health Department were out for pre bid. One bid received. Pre-bid put out again and closes May 29^th. Bids open on June 5^th.

President’s Report – President Rebecca Hott

• Being discussed throughout the report.
• Plans are being made to participate in a Hampshire County Day with the Legislators in Charleston.

Executive Director’s Report – Jon Todd Hott

• FHMH – Called Jeff Pancione of the BOE, the latest is that the attorneys for the BOE are trying to contact Rick Moreland to get a Meets and Bounds to satisfy the Rescue Squad’s request. Moreland is supposed to get information to the BOE’s attorneys this week. Hopefully, this is all that is needed. The goal is to get the FHMH off the books before the next fiscal year (July 1^st).
• Wellness Center/Valley Health – Financial Report submitted for Board’s review.
• CBTP – Spoke with David Pancake of S.J. Morse to alert us of when the groundbreaking ceremony is for the new facility. Permits are pending, engineer from Thrasher has changed, etc. No date yet on the groundbreaking.
• Aquabanq – Followed up with A.J. Shapiro yesterday. Sent an email stating they were having a meeting with the Fire Marshall to make sure the changes they made were up to code. They are still in the process of getting everything together to move forward. Checked with the planning office yesterday and no submission for permits have been received in our county office yet. No word from any other county either.
• Direct Answer – Karen has agreed to put the access road in the place that is most agreeable to the HCDA and the contractors she is working with. Next step is to meet with Rick Moreland and the DOH to determine the exact amount of acreage for the right-of-way. Once that is determined, they will submit an offer. Assured Director Hott that the buyout for the building will happen before July 1. Attorney’s letter included for review.
• Hardy Net was running lines through the CBTP and hit a water main. Director Hott called down to help determine where the lines are. Some drawings of the property are incorrect. Hardy Net responsible for repairs.
• CB Community Center – Rolf Ronken checked on grant request for renovations.
• Strategic Planning Committee – Brian Hott scheduled the next meeting for June 4^th. Location to be announced.

Old Business – NONE

New Business

• WVSDB Office Lease – Signed lease in packet for review. Added clauses 4-7 which were insurance issues. Can move in August 9^th.
• HVAC – Cathy Simon reported that Unit C’s HVAC unit was repaired. Total cost was $42.40 since under warranty for labor
• Tree Removal – On the ground for $-0-. Offering free wood.
• WV Coffee – Won 3^rd place for HOTH. Provided invoice for $1,000.00.  Motion to accept by Len McMaster. Alison Jewell seconded the motion to pay the invoice.

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• Discussion with Sheriff Nathan Sions and Aaron Taylor, who are requesting use of the current BOE offices for the future Sherriff and Criminal Justice Board when the BOE vacates the premises. It is understood that repairs need to be made to the building, such as the roof, for instance. The building will be leased to the HC Sheriff’s Department upon decision outcome of the HCDA Board of Directors. Discussion. Jason Hicks made a motion for a 10-year lease. Len McMaster seconded the motion. Motion carried.
• Board Members Terms – Two members due for reelection. David Mayfield and Greg Bohrer.

County Commission has to give new appointment.

Nomination committee will determine new appointments for Officers. Committee members for 2024 FY 25 are Beverly Keadle, Len McMaster and Alison Jewell.

• Basketball Courts – P&R going to County Commission to upgrade basketball courts in front of Former Romney Junior High School. Discussion pursued.

Communications

• Chris Stroval (via conference call from Senator Capito’s office) asked if there were any questions about appropriations for the CBS process. Senator reviewed and referred CB Community Center and Water/Sewer on Route 29. Submissions announced in June.
• Jon Todd Hott spoke about his vacation being during the week of the June meeting. Recommending attending via Zoom instead of changing the meeting date.
• Jeff Richman asked for a financial report on the CBTP that lists all of the monies received/paid out since the park’s inception. Director Hott said he would finalize that report prior to the June Board Meeting.

  Adjourn– Len McMaster made a motion to adjourn. Jason Hicks seconded the motion.

            Motion carried.   

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