Hampshire County Development Authority

Board Meeting Minutes – January 17, 2024

Taggart Hall Conference Room/Teleconference 10AM

10:00AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

Present: Rebecca Hott, Jon Todd Hott, Beverly Keadle, Jason Hicks, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Cathy Simon. 

Excused: Greg Bohrer, Rebecca Miller, Len McMaster, Brian Hott.

Guests: Kenia Itzep, Rolf Ronken, Hoy Shingleton (via conference call).

Approval of Agenda: David Mayfield made a motion to approve the agenda. Dorinda Strother seconded the motion. Motion carried.

Secretary’s Report – Tamitha Wilkins- Beverly Keadle made a motion to approve the minutes of the previous meeting. David Mayfield seconded the motion. Motion carried.

Treasurer’s Report – David Mayfield – J.T. Hott stated that some additional expenses were from the Annual Christmas Party and for IT issues. Mayfield and Cannon commented on the GST (Global Science Technology) company that administers accounts county-wide and suggested we check into considering them for our IT management. Further investigation will be made to learn details. Beverly Keadle made a motion to approve the financials. Jeff Richman seconded the motion. Motion carried.

Marketing Report – Beverly Keadle  

• The marketing committee met and listened to a presentation by Jenna Gelow Designs, a social media management company to consider assistance with social media to increase our social media presence.

Personnel Report – Tamitha Wilkins – Nothing to report.

Risk Management & Safety Report -Tamitha Wilkins – Medical Unit project is moving forward after resolving some issues with Region 8 and paperwork. Check was received from county and beginning  

stages of build are happening. Meeting tomorrow with Region 8, architects and engineer.

President’s Report – President Rebecca Hott commented on property value and cost.

Executive Director’s Report – Jon Todd Hott

• FHMH – Considered completed. All payments are submitted to engineer and contractor. Some legal work pending that has to go before the State Board of Education. Hoy Shingleton explained why the documents are delayed. He stated that back in the 1950’s the property was conveyed

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by the State Board of Education to the county court at that time. There was language in the deed that restricted the property from being used for a hospital facility only.  The State BOE was contacted by the Hampshire County BOE and will be on the agenda for their February 14^th meeting. Deed has been drafted, however, waiting for final decision of State of whether they will change the language to go forward with final conveyance. Final conveyance documents will be signed by president of HCDA.

• Aquabanq

1. Amendments to the covenants to change direction of loading docks.
2. Change of architectural plans to reflect adding a green space between Smokey Hollow

                   Road and loading docks as requested by the HCDA Board.

3. Hoy Shingleton suggested to review the changes in the architect’s plans and drawings before signing the CB Tech Park’s change to the covenants.

• Wellness Center/Valley Health – Financial Report submitted for Board’s review. They added 16 new members. Worked with Rolf Ronken to communicate with Region 8 to investigate if they can provide any assistance. Region 8 has been non-responsive.
• Lunch N Learn – January 30^th. Interns have been assisting with postcards, flyers, and programs. Tentative agenda provided and discussed.
• Hampshire on the Horizon – Excited to announce that 16 applications have been requested. Deadline is January 31^st. First 15 will be considered. Secured SBDA speaker for first 2 classes to teach how to construct a business plan. Other instructors will be speaking on marketing, finance, legal, and accounting.
• Strategic Planning Committee – Brian Hott provided with list of interested individuals to sit on the strategic planning committee. Both Board members and some outside sources will meet to construct strategic plan for the HCDA.
• Infrastructure Meeting – Today following the Board Meeting. Lunch served. Suggestion from outside EDA source to combine the board and infrastructure meetings on a quarterly basis.  
• HHS Interns – Very helpful except for mailing postcards.
• Conference – State ED Conference January 23^rd and 24^th in Charleston, WV.
• FY 2023 Audit – January 25^th

Old Business

• Amend covenants of the CBTP for Aquabanq. Tabled.
• Review Offer from Direct Answer. Have not received a written offer at this time.

  New Business

• LED Grant approved. Approval letter for review in board packet. $31,818.00.
• Bill Pay – FNB – Signature Required. Document provided. David Mayfield made a motion to sign the document allowing for ACH payments. Jason Hicks seconded the motion. Motion passed.
• CVB – Request to have access to parcel of land for Welcome to WV Swing in April/May. All expenses paid by CVB. Suggested to present an MOU to maintain State approval.  

  Communications/Public Comment– Please make sure you sign in for the meetings. Also, please RSVP for lunches.

  Adjourn– David Mayfield made a motion to adjourn. Jason Hicks seconded the motion.

  Motion carried.  

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