HCDA APRIL 2025 BOARD MINUTES

Hampshire County Development Authority

Board Meeting Minutes

April 16^th, 2025

Brannon #207/#209

 10:00 AM

REVISED WITH CORRECTIONS

Present: Rebecca Hott, Beverly Keadle, David Mayfield, Alison Jewell, Brian Hott, Jaclynn Graybill, Len McMaster, Dorinda Strother, Jeff Richman, Jason Hicks, Jon Todd Hott, Cathy Simon.

Excused: Rebecca Miller, Tamitha Wilkins.

Via Zoom: Logan Mantz, Hoy Shingleton, Keith McIntosh.

Guests: Sydney Maurer, Rolf Ronken, Sandra Lipscomb, Virginia Rosales, Rick Hillenbrand.

Having a quorum, President Rebecca Hott called the meeting to order at 10:05. Following was the Pledge of Allegiance and prayer.

Presentations:

Amy Pancake-Community Foundation. Director Hott stated that HCDA received $1,000 grant designated to the renovations at CB Community Complex.

Nick Carroll–HC Parks and Recreation presented plans to upgrade parks in the county. Requesting

loan of funds from HCDA Infrastructure Account. Board asked Parks & Rec to request from County Commission first to see if funds are available there.

Approval of Agenda:   Brian Hott made a motion to approve the agenda as read. Len McMaster seconded the motion. Motion carried.

Secretary’s Report –Approval of Minutes from March 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes with correction of Rebcca Hott both present and excused. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Best month for CBCC so far. Expense sheet was presented by Director Hott. Will transfer funds from Operating Account to CBTP account to cover expenses for engineering costs. Dave Mayfield made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

• Marketing Committee met on April 4th.  Points of discussion included:
• Hampshire on the Horizon-May 10^th will be Finale at the Hampshire High School Auditorium. April 29^th is Practice Night. One of 11 participants will be presenting the practice pitch. Judges are lined up for the 29^th. Asking for judges for the one participant on 24^th who will present.
• Covered Marketing and Legal in last class.

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• Legislative Exchange – April 17^th at Bottling Works at 6PM.   Have 158 people registered for the event. Both senators and both delegates will attend. Food and drink included in ticket price. Agenda for event was discussed.

Featured Businesses are as follows:

• March – Capon Bridge Glass
• April – Bungee
• May – Gig’s BBQ
• June – Classy Again
• July – 1^st Rate Plumbing
• August – Garden of Knead’n

Personnel Committee: No Report.

Risk Management & Safety Committee: Report was attached for review.  

Presidents Report– Rebecca Hott – Items discussed in Director’s Report.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

• CBTP

     S.J. Morse – Will be sending correspondence to share with the board to approve.

     Aquabanq – Has not filed for permits with county as of now.

     Bungee – Awaiting surveying and engineering requests.

• CBCC -Capon Bridge Community Complex – Report included.
• Hampshire Wellness Center – Report Attached.
• Romney Business Park – Potomac Eagle – Will be presenting to board in the near future.

Wants to discuss purchasing property. Appraisal would be warranted beforehand.

• LED Grant – Approved.  
• USDA Grant – waiting for approval.   Will reach out to USDA to get an update.

Old Business:

• Flowers Lease Amendment – Followed up providing photos of damage to the building. No response as of today. Flowers is asking for two-year amendment plus an additional two years at the rate of 3% increase each year. Board is asking for an additional increase in deposit.
• Contacted a garage door company for maintenance for certain garage doors at Romney Business Park and Multi-Tenant Building.

New Business:

• School Street Property – Market prior to demolition (approx. in 3 months). Contact ECS to assist with feasibility grant for best use of property.
• Day Reporting – Met with Jeff Pancione of BOE regarding request from Day Reporting to acquire 3 trailers near School Street property. Logan Mantz suggested to look into the situation in more detail. Rebecca Hott requested to learn more about what was determined at an earlier meeting what was decided at that meeting.

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• Review from CB Glass for windows, etc. at CBCC. No details or updates to report.
• Trailblazer – Company Vehicle will cost at least $2,000 more to repair to the point where it will pass state inspection. Discussion was to decide to sell the vehicle or to repair. If vehicle is sold,

Board will look at mileage reimbursement for company travel. Is there a policy in place for mileage? Will check employee policy for mileage reimbursement. Town of Romney would like to  send maintenance to look at vehicle to possibly make a bid for purchase. Dave Mayfield made a motion to approve mileage reimbursement and sell the vehicle. Jason Hicks seconded the motion. Motion carried.

Community Comments

• Keith McIntosh is new WVDA Regional Representative for Potomac Highlands replacing Jim Linsenmeyer.

Adjourn – Dave Mayfield made a motion to adjourn. Len McMaster seconded the motion. Motion carried.

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