HCDA June 2023 Board Meeting Minutes

Hampshire County Development Authority

Board Meeting Minutes – June 21^st , 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Greg Bohrer, Rebecca Hott, Beverly Keadle, David Mayfield, Brian Hott, Len McMaster, Jason Hicks, Tamitha Wilkins, Commissioner David Cannon, Eileen Johnson, Cathy Simon.

 

Via Conference Call: Jon Todd Hott, Jim Linsenmeyer, Katy Rogers, Alison Jewell.

 

Guests: Emma Grosskopf, Kenia Itzep, Darren Thorne, Rick Hillenbrand, Hoy Shingleton, Jodi Adams, Logan Mantz, Patricia Escoriaza.

 

President Bohrer called the meeting to order. Following was the Pledge of Allegiance and Prayer.

 

Approval of Agenda: David Mayfield approved the agenda as presented.   Rebecca Hott seconded the motion. Motion carried.

 

Secretary’s Report – Beverly Keadle –Approval of Minutes (May 17, 2023): Brian Hott made a motion to approve the agenda as presented. Tamitha Wilkins seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – Copy of the financial reports for reviewing. Internal revisions will be done between now and the end of June before the end of fiscal year. A copy of the audit report summary was available for review. The amount of $50,000.00 is expected to be received from Aquabanq for property acquisition. Len McMaster made a motion to approve. Brian Hott seconded the motion. Motion carried.

 

Marketing Committee Report – Rebecca Hott – Committee met through Google Meet with Thad Reid. Moving forward with using some of the material that was already created to make future content for the website.  A new idea was to showcase young entrepreneurs in the county from all aspects of business.

We are looking to do a video on infrastructure also, interviewing Mayor of Capon Bridge and Chris Turner, Central Hampshire PSD and Aaron Cox, just to mention a few. Maybe do something highlighting the lumber industry as well. Goals are to highlight what is available in the county. A Shark Tank competition is being considered. The banks were contacted with the idea and were receptive. This is just a beginning process for planning.  Jefferson County just finished their project and Rebecca will be in contact with them to see how it went. A person has been in contact with someone who can do posts for social media. Cost for that would come out of the Marketing budget. June 6^th the HCDA hosted an Economic Roundtable with a prospective business client for the CBTP. June 8^th Aquabanq hosted a groundbreaking ceremony and it was well attended and represented by the Development Authority, Hampshire County and by our delegates. Reveal and Reception for the Former Hampshire County Memorial Hospital will be July 11^th at the Old Courthouse.

 

 

 

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Personnel Committee – Beverly Keadle – As we move closer to the closing of the CBTP utilities, we were advised to keep our utility maintenance operator Steve Bowers on staff until the first pay period of July, so his last day will be July 15^th.  Documents and transfer of utilities are planned to be completed well in advance.

 

Risk Management & Safety Committee – Tamitha Wilkins

• New test kits were received and are working with the Hampshire Center.
• This Saturday at Romney Rescue Squad, they are having a community day from 9A-2P.

HC Health Dept. will be there 9A-noon doing Narcan training. There will be on-site training for home use and also are handing out COVID test kits. The HC Sheriff’s Dept. will be there for fingerprinting. Also teaching some self-defense moves and prevention.

• Last Thursday with the Community Block Grant and RESA 8, they had 2 successful bids which met with what was needed for the Mobile Unit. If all goes well, they will begin building the unit which will take up to 15-18 months.
• Submitted all paperwork to the Division of Personnel for a nurse at the Health Department. Am waiting for final okay, hope to have a new nurse on board July 17^th.

 

President’s Report – Greg Bohrer – Acknowledged the attendance at the Aquabanq event. It shows our support of new industry in our area. There will be a local groundbreaking event in the future in Capon Bridge.  He encourages everyone to try to support that event too. This is Eileen Johnson’s official last meeting before retirement. Job well done and she will be missed! Jon Todd Hott will be her successor as Executive Director and we are looking forward to working with him.  Bohrer said that change and transition are important and as Eileen retires, Bohrer will also be stepping down as President and Rebecca Hott will be his successor.  He appreciates the support he was given as President.

 

Former Hospital Abatement-DEP Loan Update – Former Hospital Demolition & Brownfield Remediation – CDBG Update – Eileen Johnson

Abatement – The formal project, the Revolving Loan Program was completed. What has happened since last month is we did do well in managing those project funds, we had were awarded a grant through DEP to offset the additional contaminants that were identified early in that project. As a result of that there is about $20,000.00 worth of funding that is accessible to us to resubmit invoices that are qualified expenditures but has not been previously expended to recover 8% back to the Development Authority.  Johnson will be working on that to formalize those things and get them reimbursed to the Authority which will go into the hospital account and sit in reserve until the time of September of 2024 when the Authority has to start paying the installments on that loan. The demolition will be discussed in New Business and action will be taken at that point.

 

Executive Director’s Report & Update – Activity report included for review. Director Johnson thanked the Board for the support she received as Executive Director. She stated, “It’s been a privilege to have worked with all of you and have been blessed with multiple careers in my life. But by far, this was the most rewarding. I have never worked with a more dedicated group of people. Each one of you, whether you are a part of the board or part of the community you contribute something unique and essential to this organization. Thank you!”

 

• Will be working on finalizing the utility transfer agreement. The property was controlled by deed and lien. Hoy Shingleton worked directly with Water Development Authority and IJDC to get

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those released so we could do an internal closing, however, it was found that because of the bond and debt was structured with the building of the CBTP, that it is required to go before an

official meeting with WVA through the IJDC. They do not meet until July 5^th, so that is the reason that closing has not occurred.  Working with Logan Mantz as our contact for Town of Capon Bridge transfer of utilities, all systems are go and it is very likely to soft close transfer of utilities long before that date. However, that date is essential to execute actual transfer.

• Recommendations of maintaining Steve Bower’s employment until the closing actually does occur.
• WV Risk Pool Insurance – July 1^st – Propose policy regarding utility assets for the insurance policy and one without.
• Full execution on CBTP Lot #6 – Documents has to be revised and she will be picking back up on

that since being ill.

• Release of the Stormwater Permit – We were required when the access road was built in 2019-2020 to have a stormwater permit and because of how that project progressed and when it hit substantial completion we had to make sure there was enough time to whether that station could be restored and be inspected by the DEP to release that permit. That will be finalized before the end of the month as well.
• DEP completion of required report pending. ESA I & II (Greenbrier Environmental Report).

When completed, some of the information will be transferred to the HC Board of Education, as they, as future user of that site, have to complete that report as well.

• Brownfield reimbursement request for the surplus grant funds up to $20,000.00. Even though not expecting that full amount, it will bring it back to the Authority. It will go a long way in paying the loan back in the future.
• Brownfield retention visits with J.T. – scheduled for next week. And spend time bringing him up to speed on additional information and transferring pending projects.
• Fourth Amendment – Multi-Tenant Lease renewal for Unit A, Flowers baking Company. Conditions and changes that the board set forth was challenged after submitting the lease to the company. The agreement had to be revised to legally meet the compliance with the previous lease. Greg will sign lease. Lease will be negotiated again 2025.

 

Old Business

1. CBTP Utility Transfer Update. Discussed. Documents are in packet for review.
2. CBTP Lot #6/Aquabanq. Discussed.
3. CBTP – USDA Fiber Build Project: HCDA/HCC Lease of Equipment & Easement renewal.
4. HCDA-HCC-HCBOE-Memorandum of Understanding – Property exchange agreement.

Rebecca Hott made a motion to go into Executive Session for purpose of discussion only. Jason Hicks made a motion to approve. Motion carried.

 

New Business

1. Motion to acknowledge review and approval of Financial Statement & Independent Audit report to board for FY ending June 30, 2022-completed without finding or deficiency (attached). David Mayfield made a motion to approve. Jason Hicks seconded the motion. Motion carried.
2. Resolution: Election of HCDA Executive Committee Officers-2024. Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.
3. Resolution: Motion to update HCDA FNB accounts(s) authorized signature(s). David Mayfield made a motion to approve. Tamitha Wilkins seconded the motion. Motion carried.

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1. Resolution: CDBG FHMH Demolition & Abatement Project – Pay req. #1 – David Mayfield made a motion to approve. Beverly Keadle seconded the motion. Motion carried.
2. Resolution: CDBG FHMH Demolition & Abatement Project Budget Grant Amendment #2 – David Mayfield made a motion to approve. Jason Hicks seconded the motion. Motion carried.
3. Resolution: CDBG FHMH Demolition & Abatement Project – Change Order, Work Change Directive & Amendment for additional service. This goes to HCC (grant recipient) for approval
4. After approval of HCDA Board. Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.

 

Communications/Public Comments

• Thank you and appreciation from Greg Bohrer for support that he received from Board and from delegates for their support he has received as President of the HCDA Board.

 

Adjourn – A motion was made by Jason Hicks to adjourn. Brian Hott seconded. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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