HCDA MAY 2025 BOARD MINUTES

Hampshire County Development Authority

Board Meeting Minutes

May 21st, 2025

Brannon #207/#209

 10:00 AM

Present: Rebecca Hott, Beverly Keadle, David Mayfield, Alison Jewell, Jaclynn Graybill, Len McMaster, Dorinda Strother, Rebecca Miller, Jeff Richman, Jason Hicks, Tamitha Wilkins, Jon Todd Hott, Cathy Simon. Excused: Brian Hott.

Via Zoom: Logan Mantz.

Guests: Sydney Maurer, Hoy Shingleton, Keith McIntosh, Jodi Adams, Rick Hillenbrand, Ashley Dean.

Jodi Adams from FNB Bank introduced her guest, Ashley Dean, employee at the bank.

Having a quorum, President Rebecca Hott called the meeting to order at 10:05. Following was the Pledge of Allegiance and prayer.

Approval of Agenda:   Rebecca Hott made a correction to the agenda to add President’s Report. Len McMaster made a motion to approve the agenda as corrected. Jason Hicks seconded the motion. Motion carried.

Secretary’s Report –Minutes from April, 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes with correction of Rebcca Hott called meeting to order. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Good month for CB Community Complex per Jon Todd Hott. Expense sheet was presented by Director Hott. Tamitha Wilkins made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

• Marketing Committee met for the purpose of debriefing the results of the Hampshire on the Horizon event. Discussed what changes needed to be made for next year as well as positive points of the event.   
• Technology issues and date of the event were discussed.

• Almost Heaven Canine Resort won 1^st place ($10,000), Garden of Knead’n won 2^nd place ($2,500) and 3^rd place was AI Solutions ($1,000). Bungee Ascent award of $5,000 went to Almost Heaven Canine Resort.
• Next Lunch N Learn being discussed.
• Contribution to Chamber of Commerce out of Special Events account.

Featured Businesses are as follows:

• June – Classy Again
• July – 1^st Rate Plumbing
• August – Garden of Knead’n

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Personnel Committee: Tamitha Wilkins, currently the chair of the committee will be stepping down as of July 1^st. Will remain on the committee, but not as chair.

Risk Management & Safety Committee: Health Department waiting for some construction decisions to be made. Once remedied, will be able to install windows and doors and do more work on the inside. Flooring is going in at this time. Using the mobile unit for the Women’s Health Clinic and will be utilized in June at both middle schools for sports physicals. Working with Brew Station, WIC and Eastern Action for some upcoming events.   

Presidents Report– Rebecca Hott. Her term as President of the HC Development Board and also term of member of this board will end July 1^st. Requesting to not be reinstated. Those asked to be on the nominating committee are Len McMaster, Tammy Wilkins and Alison Jewel. She has contacted Logan Mantz to find a replacement for President. Asked that they come back with a slate of potential officers for the FY 2025-2026 term.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

CBTP

• J. Morse – Received letter from David Pancake. To be discussed in Executive Session.

• CBCC -Capon Bridge Community Complex – At full capacity. Report included and discussed.  
• Hampshire Wellness Center – Met with Senior Management. Gave update. Wish to give presentation at future board meeting. Report Attached.
• Romney Business Park – Potomac Eagle – Will be presenting to board in the near future when contract is finalized with the state and when quotes are received for appraisals for CBTP, Romney Business Park and property on School Street. Jason Hicks referred two appraisers for quotes. 

• CBRE gave a quote of $4,000 per property.
• Collier’s gave quote of $5,500 per property.

Move forward or get one more quote? May have to transfer funds from Operating Account to cover cost of appraisal for CBTP. Made a motion to move forward to consider quotes from Jason Hicks. David Mayfield seconded the motion. Motion carried.

• Will have budget to vote on at the June meeting. Director Hott will send a final copy to the finance committee.

Old Business:

• Flowers Lease Amendment – Approved lease. Office was contacted by Aramark requesting a list of repairs. They have requested information of local contractors that are licensed and insured in West Virginia as well as those who can obtain a Municipal contractor’s license with the Town of Romney.
• Romney Business Park – John Kunkle asking questions regarding ownership of road at CBTP.

New Business:

President Hott asked for a motion to go into Executive Session. Jason Hicks made the motion. Dave Mayfield seconded the motion. Motion carried.

Dave Mayfield made a motion for the board to move out of Executive Session. Jason Hicks seconded the motion. Motion carried. No decisions were made in session. No action required.

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• School Street Property – Move forward with appraisal.
• Day Reporting – Director Hott will follow up.
• Parks & Rec Loan – Finance Committee will recommend rate.
• Trailblazer – Dave Mayfield made a motion to accept $500 for selling the Trail Blazer company vehicle. Tamitha Wilkins seconded the motion. Motion carried. Town of Romney will purchase for $500.00.
• David Mayfield made a motion to extend the SJ Morse agreement. Len McMaster seconded. Motion carried. Jason Hicks and Dorinda Strother abstained.

Community Comments

• Keith McIntosh, WVDA Regional Representative for Potomac Highlands was welcomed to the meeting and we hope to be working with him on future projects and events.

Adjourn – Dave Mayfield made a motion to adjourn. Len McMaster seconded the motion. Motion carried.

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