Hampshire County Development Authority
Board Meeting Minutes
December 18th, 2024
IRC Building
10:00 AM
Present: Rebecca Hott, Beverly Keadle, Dorinda Strother, Brian Hott, Jeff Richman, Len McMaster, David Cannon, David Mayfield, Jason Hicks, Tamitha Wilkins, Jon Todd Hott, Cathy Simon.
Absent: Alison Jewell
Via Zoom: Rebecca Miller, Hoy Shingleton.
Guests: Darren Thorne, Rick Hillenbrand, Sydney Maurer, Jim Linsenmeyer, Rolf Ronken.
Having a quorum, President Rebecca Hott called the meeting to order. Following was the Pledge of Allegiance and Prayer.
Approval of Agenda: Corrections: Remove under Old Business Approved Lease for Tenants. Add to vote for Strategic Plan. Len McMaster moved to accept the agenda with correction. Beverly Keadle seconded the motion. Motion passed.
Secretary’s Report –Approval of Minutes: Minutes from November board meeting were presented. Rebecca Miller attended via zoom. Was counted absent. Jeff Richman made a motion to accept the minutes as corrected. Len McMaster seconded the motion. Motion carried.
Treasurer’s Report: In David Mayfield’s absence at the time of the report, Jon Todd Hott went over the monthly expenses. Report shows expenses over budget, but running a surplus of $5,000 in general fund. New expense paid to Mountain State Lock for Romney Business Park (Multi-Tenant Building) was to replace the complete lock and mechanism for a door to a unit. Hospital Fund is down to $5,200. We continue to pay the loan until this fund runs out and then will receive assistance from the County Commission. Another expense is $200 to White House on Main for renting the Carriage House for the annual Christmas luncheon and $100 for Christmas in Romney. Beverly Keadle made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed.
Marketing Committee Report: Beverly Keadle absent. Jon Todd Hott reported on her behalf.
- Lunch N Learn #5 – End of January, maybe February.
- Annual Meeting – Christmas Luncheon
- Hampshire On The Horizon event – Registration open for participants by application.
Application deadline is January 31, 2025. Adding two new classes. Main event in May.
Twisted Timbers -December
River House – January
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Personnel Committee: Tamitha Wilkins – Rebecca Hott will evaluate Jon Todd Hott. Jon Todd Hott will
Evaluate Cathy Simon. Scheduled for January.
Risk Management & Safety Committee: Tamitha Wilkins-Report Attached. Report on Health Department Expansion. Poured concrete pad last week. This week, framers are on site and installing steel beams for walls, knocking out some other walls. Roofers scheduled for January 6th. After roof is completed, outside wall will be removed making way to begin interior work. Mobile unit is confirmed for graphics to be put on end of December. Delivery of unit will be around second week of January once unit is tested. Training will take place then. Unit will be housed at new EMS Building in Romney until the garage is completed.
Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.
- CBTP – Spoke to Karen at Bungee. They are not interested in purchasing addition property besides what has already been agreed upon. Now have 3 bids for road access construction.
- Aquabanq – Spoke to A.J. Shapiro yesterday (Dec. 17). Additional information and changes have been forwarded to Steptoe & Johnson. Still moving forward with plans.
- J. Morse – No Report.
- Hampshire Wellness Center – Report Attached.
- Capon Bridge Middle School – Distributed a final copy of Management Agreement to all board members. Reviewed changes. Some changes being changing the name of the facility to Capon Bridge Community Center, extending the contract to one year and renovations to the building.
A motion was made by Beverly Keadle to accept the agreement. Len McMaster seconded the motion. Motion passed.
- Gina’s Soft Cloth – Tabled for Executive Session.
- Potomac Eagle – Met with Franzen. Revised drawings.
- Direct Answer – Two signatures required to sign security deposit reimbursement.
- Five Year Strategic Plan – Sent to Strategic Plan Committee for approval. Motion was made by Beverly Keadle to approve. Seconded by Len McMaster. Motion carried.
Jon Todd Hott will visit infrastructure partners to aid in attendance at quarterly meetings.
New Business:
- DNR property interest. Price of property not agreeable.
- Approval of outside audits.
Communications/Public Comment: Annual Christmas Luncheon will follow the meeting. Meet at the Carriage House at noon. Ribbon cutting for 1762 Wine & Brew afterwards.
A motion was made to go into Executive Session to discuss matters by Len McMaster. Seconded by Jeff Richman. No determinations were made during closed session.
Beverly Keadle made a motion out of Executive Session to accept a bid from one Engineering company. Jason Hicks seconded. Motion passed.
Adjourn – The Board adjourned at 11:40PM.
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