Hampshire County Development Authority

Board Meeting Minutes – August 16^th, 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Greg Bohrer, Beverly Keadle, Tamitha Wilkins, Jon Todd Hott, David Cannon, Jason Hicks, Len McMaster, Brian Hott, Dorinda Strothers, Cathy Simon.

Excused: Alison Jewell, Rebecca Miller, David Mayfield.

Via Conference Call: Patricia Escoriaza.

Guests: Hoy Shingleton, Jeff Pancione, Rick Hillenbrand, Sydney Maurer.

President Rebecca Hott called the meeting to order. Following was the Pledge of Allegiance and Prayer.

Approval of Agenda: Beverly Keadle made a motion to approve as read. Dorinda Strother seconded the motion. Motion carried.

Presentation – Pathways/Misty Stambler and Rebecca Conrad with the Fair Chance Employment Initiative. Works with, for one, Gina’s Cut & Sew to employ participants of the program. WV CORR program. For those who are trying to get their lives on track. Fair chance employers. Give food to those in need and offer lunch every day during the week to individuals who need a meal. Growing and expanding. Would like to work with HCDA in supporting the programs. Questions from the board member were asked and answers given. There are limitations of who can enter the program. Cannot have a violent crime or sex offender charge. Ten participants in program and are all working.

Secretary’s Report – Tamitha Wilkins –Approval of Minutes:   Jason Hicks made a motion to approve.   Len McMasters seconded the motion. Motion carried.

Treasurer’s Report:   Jon Todd Hott gave Treasurer’s report in the absence of David Mayfield. Dave Cannon asked about the $14,000 payment for education and training of the Executive Director. That account is being monitored. Jason Hicks made a motion to approve.   Greg Bohrer seconded the motion. Motion carried.

Marketing Committee Report: Beverly Keadle, Chair, reported that the Marketing Committee met August 9th, 2023.

• Discussed changes in marketing budget.
• Marketing Proposals-Received two so far. There will be a third with a presentation at the September Marketing Committee meeting. A recommendation will be presented to the board at the September Board Meeting.

Shark Tank – Program has already been initiated by Jefferson County (Jumpstart Jefferson) and Berkeley County (Berkeley). Looking forward to starting Hampshire County’s Shark Tank in Spring of 2024. Next meeting is scheduled for September 6^th at 2:00 PM at Taggart Hall.

Personnel Committee: Tamitha Wilkins-Wants to meet with JT and ask questions regarding personnel and his goals. And then schedule a meeting with the personnel committee.

Risk Management & Safety Committee: Tamitha Wilkins – At a recent County Commission meeting the Commissioners signed the approval and payment for the mobile unit and paperwork was submitted. A group out of Ohio will be building the unit and original plans are for 12-15 months process, so looking forward to having a mobile unit around December of 2024. It will be used for Health Department purposes and anything the county will sign with MOU with EMS or any entity needing to use it. Gearing up for flu season and busy with back-to-school shots.

President’s Report-: Rebecca Hott – Congratulations to the Hampshire Review on winning the Newspaper of the Year. It is time to start on our 5-year plan and will reaching out to board members who are interested in forming a committee for this purpose.

Executive Director’s Report & Update-Report submitted for review. Numerous prospect meetings.

• Former Hampshire Memorial Hospital – There are several issues to discuss with this project. Hott showed an image showing the Line of Disturbance. With the schedule running slow and the excavators for the Board of Education attempting to put in a parking lot for the new elementary school and a road around the rescue squad, they have asked us for permission to be on the south and east side of the rescue squad to do that work. Two contractors cannot be permitted for the same area. We could go through the process of changing the permit, but will cost us time and money. The second option is to generate an MOU between HCDA and BOE that grants them permission to work around that area and remove the remainder of trees. Legal (Hoy Shingleton) suggested to grant the MOU with the understanding that they list HCDA as an additional insured on their insurance policy. We would assume the risk of the contractor of anything they do. This is brought to the attention of the Board for questions or concerns and further discussion, if needed. Director Hott stated it makes sense, but requests the Board’s opinion. Superintendent Pancione stated that this would give the rescue squad ingress and egress. There is approximately a 20-foot span of trees that need removed that are within the perimeter of the hospital property. Patricia Escoriaza (via conference call) commented on the situation. Reclaim will be updated to the changes by Thrasher. Jason Hicks made a motion to move forward with the Board of Education’s request and for Carl Belt to include HCDA as additional insured on insurance policy and not disturb the MOU, and include updates. Dave Cannon seconded the motion. Motion carried.
• FHMH-1,000 gallon Underground Tank. Director Hott reported that there is a storage tank that needs to be investigated that is on the hospital property. DEP reported that with the age of the tank it should not be a hazard. They instructed to move forward in removing the tank. Not expecting any contamination. An excavation contractor needs to be found to dig up the tank.
• Another issue is getting payment to Reclaim. We have done everything in a timely manner, however, awaiting the payments to be processed through the state. Director Hott has been checking for the payments and there is no designation for Draw #3.  Hoping for payment to come through before the end of the week. Thrasher has been updating Reclaim on the process to keep them informed. Superintendent Pancione stated it has been great working with J.T. and they have been able to communicate and make decisions together.
• OmniTrax – Atttended the presentation at Potomac State College and has provided information for the board. OmniTrax has a contract with the State of West Virginia to operate the South Branch Valley Railroad. There have been a lot of questions of how that is going to impact the Potomac Eagle. The State contract with OmniTrax has nothing to do with the Potomac Eagle, for Potomac Eagle has a separate contract with the state, as confirmed by an OmniTrax representative per an email Hott presented. In conjunction with the work we are doing in the Romney Business Park, getting grant money for the feasibility study for development and the spur, Hott spoke to Cindy Butler and shared the information with Justin of OmniTrax, He will be coming back to Romney very soon. Hott was told that we would get the funding for the project. All positive and hopeful of notification of funds soon. Rick Hillenbrand asked questions about how this project will impact the present employees of the railroad.
• A prospect was shown the Kopper’s property in Green Spring recently. This is still a property that has potential.
• Met with Mr. Burch at WVSDB. Walked through the Elementary Education and dormitory on campus. The building is condemned. Jim Linsenmeyer and J.T. are looking into ways to repurpose that space and secure grants that may help to do a feasibility study. Renovation of that building could cost up to $20,000,000.
• CBTP – Documents were signed for the closing of the utility transfer. Shingleton said Town of Capon Bridge legal is going to wire funds from purchase of one acre lot. Those funds will be applied to the loan for CBTP.
• IEDC Conference-Director Hott provided highlights of the conference to the Board. A couple of ideas that he took away from the sessions were: 1) Strategic Plan and committee 2) CRM (Client Relationship Management), a software tool to be used to keep track of our customers.
• Worked with Julie Landis at the high school to get some skilled labor classes coming here to Hampshire County.
• Flywheel-Office space in Development Authority offered to businesses. Meeting with Buc Hammer from WVSBC tomorrow.

Old Business:

• Flowers Baking Company Fourth Amendment -President Hott. No response as of today, so will be taking action. The renewal of the next lease will begin in January of 2024. President Hott provided a spreadsheet that is included in the packet of meeting information that shows every tenant in the Business Park, with revenue when the lease started and expires, and we did the math on what the tenants pay per square foot.

New Business:

• Resolution: Reclaim and Thrasher Draw #4- Greg Bohrer made a motion to approve. Jason Hicks seconded the motion. Motion passed.
• Resolution: Reclaim and Thrasher Draw #5- Greg Bohrer made a motion to approve. Jason Hicks seconded the motion. Motion passed.
• Date for September meeting. Director will be out of office that day, request to change date of meeting. Either the 21^st or 27^th. Brian Hott made a motion to move the meeting to the 21^st. Greg Bohrer seconded the motion. Motion carried.
• The next HC Infrastructure meeting will immediately follow the board meeting on the 21^st. Lunch will be served for the Infrastructure Meeting.
• Capon Bridge Middle School – Parks and Rec committee contacted Rebecca Hott about possibly helping them out. By statute they are not able to collect rents on the offices that are located in the building of the former CB Middle School other than the spaces that are used for recreational and non-profits. Jason Hicks, J.T. Hott, Rebecca Hott and Greg Bohrer attended the meeting. They suggested handing the building over to the HCDA for management. They proposed to control the community room and the gym and the HCDA take over the management and maintenance of the 14 units there. HCDA would collect rent, pay bills and maintaining the facility, which is in need of a new roof, individual electric hook-ups, etc. Could be an opportunity to do other things. No other details at this time. Commissioner Cannon stated that the three entities would be working together. Discussion pursued on this subject. An array of ideas are being considered.

Communications/Public Comment:

• Complaints from the VA Coalition of Human Rights. This group has been questioning Energix company that has plans to create a business in Hampshire County. The company has leased property in Capon Bridge.

Adjourn – A motion was made by Jason Hicks to adjourn. David Cannon seconded the motion. Motion carried.

 

Hampshire County Development Authority

Board Meeting Minutes – July 19, 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Greg Bohrer, Beverly Keadle, Tamitha Wilkins, David Mayfield, Jon Todd Hott, David Cannon, Jason Hicks, Len McMaster, Cathy Simon.

Excused: Alison Jewell, Brian Hott.

Via Conference Call: Rebecca Miller, Patricia Escoriaza.

Guests: Hoy Shingleton, Dorinda Strother, Rick Hillenbrand, Kenia Itzep.

President Rebecca Hott called the meeting to order. Following was the Pledge of Allegiance and Prayer.

 

Presentation -Canceled.

Approval of Agenda: Len McMaster made a motion to approve as read. Jason Hicks seconded the motion. Motion carried.

Secretary’s Report – Tamitha Wilkins –Approval of Minutes (June 21, 2023): David Mayfield made a motion to approve. Jason Hicks seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield made a motion to approve. Tamitha Wilkins seconded the motion. Motion carried.

Marketing Committee Report: Beverly Keadle, Chair, reported that the committee met July 14^th.

• The marketing budget and expenses were discussed for FY 2023 vs FY 2024 and were compared for Budgeting and financial goals will be further discussed at the next meeting.
• Shark Tank – Rebecca Hott will send information about this event to explain further the guidelines that are expected.
• It was discussed whether we want to feature a business monthly or quarterly. It was decided on a monthly basis. P&P Creations was chosen for the month of August and will be contacted for information to post on website.

Next meeting August 9^th, 9AM at Taggart Hall.

Personnel Committee: New personnel committee Chairperson will be Tamitha Wilkins.

Risk Management & Safety Committee: This time of the year the busy department at the Health Dept. is environmental. There have been a lot of inspections and the county was expecting the number of wells and septics to drop, however, the numbers are holding steady with new people coming into the area. Water and well testing is happening along with food inspections. More Lyme Disease and animal bite cases this time of year.

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President’s Report-: Rebecca Hott thanked the board for having faith in her to lead the board. One of her goals is to improve involvement on the committees. Would like to utilize the gifts that the board has to enhance the committees. Board members were encouraged to sign up for a committee (Finance, Marketing, Personnel).

Former Hospital Abatement-DEP Loan Update – Former Hospital Demolition & Brownfield Remediation – CDBG Update.  Director Hott reported. The demolition is moving along, although not as fast as we would like to see it. The issue right now is that Reclaim, the contractor, is digging their heels in waiting to get paid. Payments through the State of WV for the demolition are being processed, but not at a rate they should be to meet the deadlines for Reclaim. We are moving as quickly as we can to get payment to the contractor. There may be a 4-5 day overlap in payments from the State to reach the timeline of the contractor. One of the things last week, was that Charleston said they had some monies left over from 2016 (money unspent), that had to be used. They rearranged the funds to offer $80,000.00, then found another $70,000.00. County Commission President Eglinger’s signature was required for documents regarding these funds. This is money that goes towards none other than the project.  The $150,000.00 will go towards invoices associated with the project. Funds are expected to be sent to the County. Director Jon Todd Hott met with Eric Strite, who is out of office next week, but will contact HCDA to let them know when the funding arrives. There are copies of the progress reports from Reclaim offered for review today at the meeting. The HC Board of Education has asked to have permission to store supplies at the FHMH site. Director Hott will contact Thrasher to see if that is possible. Patricia Escoriaza of The Thrasher Group stated that Rebecca Hott, Jon Todd Hott, Reclaim and its legal council, DEP, and Region 8 Development Council are working together to put together a streamline way to get the contractor paid. Once Reclaim submits the next phase payment timeline, it is forwarded to get signatures from different entities before going to the state for payment. Certain timelines on both ends have to come together. Director Hott commented that the pay requisition has to touch 11 hands before the payment is made. Rick Hillenbrand asked questions and made comments regarding the $150,000.00 that was promised for the project. ESA 1 report due at the end of the week. Once demolition is complete, these reports will be passed on to the Board of Education.

Executive Director’s Report & Update-Report submitted for review. Director Hott stated he has learned a lot so far in meeting people and by visiting businesses.

• One the things that have been tasked to Director Hott is to try and get more social media presence for the Development Authority. He attended the Convention & Visitor’s Bureau (CVB) meeting yesterday and the number of followers they have is significantly high. So, it was asked that everyone like and share the posts that are on our social media. Pictures of the demo at the FHMH, for instance, have been posted.
• Attended a meeting at Potomac State College for a solar farm that is beginning in Capon Bridge around 2025-2026. A 500-acre farm owned by the Haines family. A $200,000,000.00 investment in the county and in equipment.
• Numerous prospect meetings. Interest in both the CBTP and RBP as well as the Koppers Facility.
• J. Shapiro of Aquabanq forwarded the work packet to exercise the option to purchase more property. There will be a meeting at 1:00 PM to discuss closings, etc.

 

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• Jim Linsenmeyer of WVED will be here next week and visiting the D&B School to talk about how we can repurpose or reutilize the Elementary Education building.
• Director Hott visited with Kevin Sanders of Special Services and they spoke of plans to potentially purchase Lot #1. JT would like to discuss this more with the Board.

Commissioner Cannon stated that a few ideas were given to WVSDB for repurposing the buildings as well.  He also stated that the Sheriff’s Department would be interested in leasing the Board Offices space on School Street from HCDA if it was decided to save that building for repurpose. Cannon and the Sheriff are supposed to tour the building this week. He asked the HCDA board to consider this option. President Hott asked the Commissioner not to make any moves regarding this building for the time being.

Greg Bohrer made comments regarding the WVSDB campus buildings and the importance of repurposing the property.

Old Business:

• Flowers Baking Company Fourth Amendment – A copy of the lease written by both the HCDA and Flowers legal department were presented to the Board for review and discussion. Flowers Lease reflects an option for an additional 2 years renewal under the same terms and the only thing negotiable is the rent. HCDA’s Lease offers the same terms and conditions for the Fourth Amendment but does not offer a Fifth Amendment extension. Flowers has declined to sign the Fourth Amendment without an option for a Fifth Amendment under the same terms guaranteed for 2025-2027.  The decision of the Board is to offer the Fourth Amendment as written by the HCDA, and would rather have on file a signed lease, however, negotiations thus far reflect the amount of rent has been determined. Discussion pursued regarding the damages to the loading dock by the freight companies when unloading. Flowers has disagreed with HCDA to repair the damages being that they would like to hire their own contractor. A motion was made by David Cannon to allow Flowers to hire a contractor approved by the HCDA being that the contractor is licensed and insured. Also, Greg Bohrer made a motion to send a copy of the lease as written by HCDA once more for signatures. Jason Hicks seconded the motions. Motion carried. A letter with a copy of the lease as written by HCDA without an option for a Fifth Amendment will be sent to Flowers Baking Company once more for acceptance.

New Business:

• Resolution: CBTP Bill of Sale and Deed. Greg Bohrer made a motion to approve. Jason Hicks seconded the motion. Motion carried.
• Resolution: Pay Requisition II & III-Former HMH Demolition and Brownfield Abatement Project #CDBG0007. Len McMaster made a motion to approve. David Mayfield seconded the motion. Motion carried.
• Resolution: Option to Purchase – Aquabanq Purchase Agreement-Greg Bohrer made a motion to approve and to deposit $10,000.00 escrow to the Aquabanq FNB account. Len McMaster seconded the motion. Motion carried.

 

 

 

 

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Communications/Public Comments:

 

• Copies of the last three Reclaim Demolition Reports for review.

 

• Comment by Delegate Rick Hillenbrand. Asked questions about OmniTrax. Director J.T. Hott stated that there is an upcoming meeting with Senator Blair in the near future at Region 8 to address the issue. He asked about if there was any information regarding Kopper’s property. Director Hott commented there is some activity there, but information is confidential. Commissioner Dave Cannon stated he thought there were still contaminants on the property that need to be dealt with before anyone could access the property for further development.

 

• Dorinda Strothers was sworn in by Commissioner Dave Cannon to become a member of the Hampshire County Economic Development Authority Board. She also serves on the Town of Capon Bridge town council and Pathways.

 

• President Hott added that she would like to form a special committee to research and create a plan for property owned by the HCDA, and for future land development. She asked Jason Hicks and Greg Bohrer to consider working on that committee.

 

Adjourn – A motion was made by Jason Hicks to adjourn. David Mayfield seconded the motion. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Hampshire County Development Authority

Board Meeting Minutes – June 21^st , 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Greg Bohrer, Rebecca Hott, Beverly Keadle, David Mayfield, Brian Hott, Len McMaster, Jason Hicks, Tamitha Wilkins, Commissioner David Cannon, Eileen Johnson, Cathy Simon.

 

Via Conference Call: Jon Todd Hott, Jim Linsenmeyer, Katy Rogers, Alison Jewell.

 

Guests: Emma Grosskopf, Kenia Itzep, Darren Thorne, Rick Hillenbrand, Hoy Shingleton, Jodi Adams, Logan Mantz, Patricia Escoriaza.

 

President Bohrer called the meeting to order. Following was the Pledge of Allegiance and Prayer.

 

Approval of Agenda: David Mayfield approved the agenda as presented.   Rebecca Hott seconded the motion. Motion carried.

 

Secretary’s Report – Beverly Keadle –Approval of Minutes (May 17, 2023): Brian Hott made a motion to approve the agenda as presented. Tamitha Wilkins seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – Copy of the financial reports for reviewing. Internal revisions will be done between now and the end of June before the end of fiscal year. A copy of the audit report summary was available for review. The amount of $50,000.00 is expected to be received from Aquabanq for property acquisition. Len McMaster made a motion to approve. Brian Hott seconded the motion. Motion carried.

 

Marketing Committee Report – Rebecca Hott – Committee met through Google Meet with Thad Reid. Moving forward with using some of the material that was already created to make future content for the website.  A new idea was to showcase young entrepreneurs in the county from all aspects of business.

We are looking to do a video on infrastructure also, interviewing Mayor of Capon Bridge and Chris Turner, Central Hampshire PSD and Aaron Cox, just to mention a few. Maybe do something highlighting the lumber industry as well. Goals are to highlight what is available in the county. A Shark Tank competition is being considered. The banks were contacted with the idea and were receptive. This is just a beginning process for planning.  Jefferson County just finished their project and Rebecca will be in contact with them to see how it went. A person has been in contact with someone who can do posts for social media. Cost for that would come out of the Marketing budget. June 6^th the HCDA hosted an Economic Roundtable with a prospective business client for the CBTP. June 8^th Aquabanq hosted a groundbreaking ceremony and it was well attended and represented by the Development Authority, Hampshire County and by our delegates. Reveal and Reception for the Former Hampshire County Memorial Hospital will be July 11^th at the Old Courthouse.

 

 

 

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Personnel Committee – Beverly Keadle – As we move closer to the closing of the CBTP utilities, we were advised to keep our utility maintenance operator Steve Bowers on staff until the first pay period of July, so his last day will be July 15^th.  Documents and transfer of utilities are planned to be completed well in advance.

 

Risk Management & Safety Committee – Tamitha Wilkins

• New test kits were received and are working with the Hampshire Center.
• This Saturday at Romney Rescue Squad, they are having a community day from 9A-2P.

HC Health Dept. will be there 9A-noon doing Narcan training. There will be on-site training for home use and also are handing out COVID test kits. The HC Sheriff’s Dept. will be there for fingerprinting. Also teaching some self-defense moves and prevention.

• Last Thursday with the Community Block Grant and RESA 8, they had 2 successful bids which met with what was needed for the Mobile Unit. If all goes well, they will begin building the unit which will take up to 15-18 months.
• Submitted all paperwork to the Division of Personnel for a nurse at the Health Department. Am waiting for final okay, hope to have a new nurse on board July 17^th.

 

President’s Report – Greg Bohrer – Acknowledged the attendance at the Aquabanq event. It shows our support of new industry in our area. There will be a local groundbreaking event in the future in Capon Bridge.  He encourages everyone to try to support that event too. This is Eileen Johnson’s official last meeting before retirement. Job well done and she will be missed! Jon Todd Hott will be her successor as Executive Director and we are looking forward to working with him.  Bohrer said that change and transition are important and as Eileen retires, Bohrer will also be stepping down as President and Rebecca Hott will be his successor.  He appreciates the support he was given as President.

 

Former Hospital Abatement-DEP Loan Update – Former Hospital Demolition & Brownfield Remediation – CDBG Update – Eileen Johnson

Abatement – The formal project, the Revolving Loan Program was completed. What has happened since last month is we did do well in managing those project funds, we had were awarded a grant through DEP to offset the additional contaminants that were identified early in that project. As a result of that there is about $20,000.00 worth of funding that is accessible to us to resubmit invoices that are qualified expenditures but has not been previously expended to recover 8% back to the Development Authority.  Johnson will be working on that to formalize those things and get them reimbursed to the Authority which will go into the hospital account and sit in reserve until the time of September of 2024 when the Authority has to start paying the installments on that loan. The demolition will be discussed in New Business and action will be taken at that point.

 

Executive Director’s Report & Update – Activity report included for review. Director Johnson thanked the Board for the support she received as Executive Director. She stated, “It’s been a privilege to have worked with all of you and have been blessed with multiple careers in my life. But by far, this was the most rewarding. I have never worked with a more dedicated group of people. Each one of you, whether you are a part of the board or part of the community you contribute something unique and essential to this organization. Thank you!”

 

• Will be working on finalizing the utility transfer agreement. The property was controlled by deed and lien. Hoy Shingleton worked directly with Water Development Authority and IJDC to get

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those released so we could do an internal closing, however, it was found that because of the bond and debt was structured with the building of the CBTP, that it is required to go before an

official meeting with WVA through the IJDC. They do not meet until July 5^th, so that is the reason that closing has not occurred.  Working with Logan Mantz as our contact for Town of Capon Bridge transfer of utilities, all systems are go and it is very likely to soft close transfer of utilities long before that date. However, that date is essential to execute actual transfer.

• Recommendations of maintaining Steve Bower’s employment until the closing actually does occur.
• WV Risk Pool Insurance – July 1^st – Propose policy regarding utility assets for the insurance policy and one without.
• Full execution on CBTP Lot #6 – Documents has to be revised and she will be picking back up on

that since being ill.

• Release of the Stormwater Permit – We were required when the access road was built in 2019-2020 to have a stormwater permit and because of how that project progressed and when it hit substantial completion we had to make sure there was enough time to whether that station could be restored and be inspected by the DEP to release that permit. That will be finalized before the end of the month as well.
• DEP completion of required report pending. ESA I & II (Greenbrier Environmental Report).

When completed, some of the information will be transferred to the HC Board of Education, as they, as future user of that site, have to complete that report as well.

• Brownfield reimbursement request for the surplus grant funds up to $20,000.00. Even though not expecting that full amount, it will bring it back to the Authority. It will go a long way in paying the loan back in the future.
• Brownfield retention visits with J.T. – scheduled for next week. And spend time bringing him up to speed on additional information and transferring pending projects.
• Fourth Amendment – Multi-Tenant Lease renewal for Unit A, Flowers baking Company. Conditions and changes that the board set forth was challenged after submitting the lease to the company. The agreement had to be revised to legally meet the compliance with the previous lease. Greg will sign lease. Lease will be negotiated again 2025.

 

Old Business

1. CBTP Utility Transfer Update. Discussed. Documents are in packet for review.
2. CBTP Lot #6/Aquabanq. Discussed.
3. CBTP – USDA Fiber Build Project: HCDA/HCC Lease of Equipment & Easement renewal.
4. HCDA-HCC-HCBOE-Memorandum of Understanding – Property exchange agreement.

Rebecca Hott made a motion to go into Executive Session for purpose of discussion only. Jason Hicks made a motion to approve. Motion carried.

 

New Business

1. Motion to acknowledge review and approval of Financial Statement & Independent Audit report to board for FY ending June 30, 2022-completed without finding or deficiency (attached). David Mayfield made a motion to approve. Jason Hicks seconded the motion. Motion carried.
2. Resolution: Election of HCDA Executive Committee Officers-2024. Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.
3. Resolution: Motion to update HCDA FNB accounts(s) authorized signature(s). David Mayfield made a motion to approve. Tamitha Wilkins seconded the motion. Motion carried.

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1. Resolution: CDBG FHMH Demolition & Abatement Project – Pay req. #1 – David Mayfield made a motion to approve. Beverly Keadle seconded the motion. Motion carried.
2. Resolution: CDBG FHMH Demolition & Abatement Project Budget Grant Amendment #2 – David Mayfield made a motion to approve. Jason Hicks seconded the motion. Motion carried.
3. Resolution: CDBG FHMH Demolition & Abatement Project – Change Order, Work Change Directive & Amendment for additional service. This goes to HCC (grant recipient) for approval
4. After approval of HCDA Board. Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.

 

Communications/Public Comments

• Thank you and appreciation from Greg Bohrer for support that he received from Board and from delegates for their support he has received as President of the HCDA Board.

 

Adjourn – A motion was made by Jason Hicks to adjourn. Brian Hott seconded. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Hampshire County Development Authority

Board Meeting Minutes – May 17, 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Greg Bohrer, Rebecca Hott, Beverly Keadle, David Mayfield, Brian Hott, Len McMaster, Tamitha Wilkins, Eileen Johnson, Jon Todd Hott, Cathy Simon.

 

Via Conference Call: Keith McIntosh

 

Guests: Sydney Maurer, Patricia Escoriaza, Jeff Pancione, Ed Morgan, Hoy Shingleton, Logan Mantz, Terry Lively.

 

Presenting-New Executive Director, Jon Todd Hott, was introduced by Beverly Keadle (Personnel Committee).

 

Approval of Agenda-David Mayfield made a motion to approve as presented. Len McMaster seconded the motion. Motion carried.

 

Presentation:  Logan Mantz, Town of Capon Bridge utility transfer. Logan Mantz presented an update of the progress of the Transfer Agreement that HCDA executed prior to the meeting. The goal is to meet the conditions and get the Town of Capon Bridge ready to close on the utility transfer on time to not interfere with operations set up by Aquabanq, as they will be moving into the CBTP soon. Since signing the agreement, the Town of Capon Bridge has moved forward and has made positive progress on the two main things that needed to be done prior to going to close;

1. Town of Capon Bridge had to negotiate and solidify its water access rights with the Department of Natural Resources. A Memorandum of Intent was received and that form of the agreement was brought before the Town of Capon Bridge and was approved.
2. Resolution of the previous agreement with the CHPSD and the Town of Capon Bridge.

Mantz is on the agenda to present at the CHPSD to outline what the town is going to propose. This will be a two-line contract stating that the precious contract is rescinded in full and all assets received during and by the CHPSD in relation to this operation will be transferred to the Town of Capon Bridge and the precious contract will be severed. The contract agreement will be sent to CHPSD for review for the June 6^th meeting. After the meeting all of the conditions will be met and the Town of Capon Bridge can move forward to closing with the agreement with HC Development Authority.

Another point of discussion regarding the transfer of utilities was that Mantz said that part of the agreement was for the Development Authority is going to join the Town of Capon Bridge in an application to procure ARPA funds from the county. This application includes the capability to install a bulk water station in the Capon Bridge Tech Park, which is to help offset the costs of operation through water sales until the Tech Park gets more clients than it currently has. The second part was to do all things necessary to offset the cost and running of the utility for the town.  Also, the application included the purchase price as set forth by the HCDA. The application was presented to the County Commission

 

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last Tuesday, the 9^th. The response was to come back in two weeks to provide figures and will look at it again. Town of Capon Bridge’s plan is to work on the figures and include feedback from the County

Commission. Mantz is on the agenda for the next County Commission meeting on May 23^rd. New ideas and proposals will be presented at this next meeting. Mantz asks for the Development Authority’s input on the application. President Bohrer added that the asset value of the property was set forth by the Certified Public Accounting service and according to the liquidity.   Eileen Johnson pointed out the information on the CBTP Wastewater Treatment Plant Partial Expenses spreadsheet outlining the expenses the HCDA has expended so far for the plant.

 

Presentation: Jeff Pancione, Ed Morgan- Hampshire County Board of Education.

 

Secretary’s Report – Approval of Minutes –Beverly Keadle made a motion to approve with revision of Page 3 Executive Session instead of Special Session. Brian Hott seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – Copy of the financial reports for reviewing. The reports were discussed with comments. Len McMaster made a motion to approve. Rebecca Hott seconded the motion. Motion carried.

 

Marketing Committee Report – Rebecca Hott – Website training has been scheduled for Rebecca, Cathy and J.T. for June 1^st.   This training is for permissions to edit the website and maintain the Facebook and Instagram accounts. Currently Thad Reid is working on videos. He has just completed the agricultural video which includes Misty Cook and Alex Sowers and is currently working on P&P Creations. The final video will be with Logan Mantz. A.J. and Dominique Shapiro of Aquabanq are working on their video in house to submit for the website.   Rack cards were printed and utilized at SelectUSA Conference. These were popular with participants at the conference. Hott stated that the rack cards are a good way to advertise and market. There were nearly 5,000 participants at SelectUSA in Oxen Hill, Maryland. There was representation not only from the United States, but all over the world. Conferences included updates from different states on economic development and investors worldwide seeking opportunities to do business in the United States. Departments of Labor, Department of Economic Development stated the importance of starting early in the schools to prepare students for job and trade opportunities upon graduation. An emphasis on all entities having the same or similar goals was stated to be important. County entities, towns, and schools for example.  West Virginia wants to emphasize on aerospace, alternative fuels and tourism. Again, with all entities being in sync with the other and work together on these similar goals. Hott showed some of the materials used for the WV Booth at the conference. She shared information on Hampshire County and the Development Authority and what they had to offer for

future development.

 

Personnel Committee – Beverly Keadle – Welcome Jon Todd Hott to the Hampshire County Development Authority. Recommendation of salaries from the personnel committee for salary recommendations as presented.  Thanks to the County Commission for their attention to the request of supplemental funding. It was recommended that the supplemental funds be put into an account to be allocated to the new Executive Director for use in training and education. The personnel committee will be finalizing paperwork for Eileen Johnson’s retirement.

 

 

 

 

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Risk Management & Safety Committee – Tamitha Wilkins

• No COVID deaths for month of April.
• Reported from Office of Vital Statistics – Pandemic declared over as of May 11^th, 2023, but still keeping track based on COVID deaths.
• DHHR Dashboard is going to change. No weekly updates and color-coding of charts. In process of changing website.
• Started vaccinating again 65 or over. Also, at-risk population who are 6 months or over for Pfizer and Moderna.
• Vaccinating weekly upon request.
• Preparedness training and drills in Jefferson County. Hampshire County was well represented. Phase I of 3. EPA writes the scenario. Training continued in September for Phase II. Phase III will be a mock drill.
• Have 2 new prospects for nurse position.
• Through the CDC, the local Health Dept. received a 3-year grant. Will receive funds each year for three years for infrastructure. To strengthen workforce and salary needs.

 

President’s Report – Greg Bohrer – Asked the personnel committee to serve as the nomination committee for this next fiscal year. Thanks to Rebecca Hott for attending SelectUSA and welcome to J.T. Hott as Executive Director.

 

Former Hospital Abatement-DEP Loan Update – Former Hospital Demolition & Brownfield Remediation – CDBG Update – Eileen Johnson & Patricia Escoriaza.

Abatement – Eileen Johnson – Final draw was submitted and approved. Received notification from DEP, which means they have adjusted our final schedule and that means there will be a reimbursement and once received will pay the last pending payment to the contractor. Engineering has been paid in full at this point. That will leave some reserve to allow funds for installment loan payments on the loan to DEP beginning September of 2024. In the process of beginning the demolition, suspicious material was found and had to be tested. With this, demolition was stalled until testing was complete. A potential change order was tabled last month pending sampling. Engineer and contractor tested samples; Thrasher, and Reclaim. Discrepancies were reported. Because of the discrepancy and visibility of this project, and urgency of the project, we solicited costs to be able to address this. The costs were driven up to around the amount of $400,000. The DEP offered to come and resample everything at no cost to the project. These results would be binding. This was done last Tuesday and results are pending. During this time, funding sources were contacted asking for a budget amendment so we could tie into grant funds through CDBG/HUD.  Waiting for final results to move forward.

Patricia Escoriaza reported that there is a critical timeline to consider and has communicated with Jeff Pancione to keep lines of communication open. Everyone is doing everything possible to move forward and meet the timeline. It has been suggested that as soon abatement is completed on sections of the building, that demolition happen at that same area right away. Once word is received from the DEP and Senator Capito’s office, what is envisioned is to work consistently. The contractor is aware of what is happening and they are being very responsive. With the safety concerns on site, he continues to come in and do his environmental inspection according to his reports that have to be submitted. It is a process that has to happen to stay on task. Johnson stated that the HCDA has invested over $200,000 of funds for this project alone. Terry Lively (Planning and Development Council) stated that there are steps that have to be taken on a project like this one. Procurement process, select engineering, funding, contractor, etc.  It is really a long process.

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Erin Britton (DEP contact) sent a message saying that all samples from May 9^th are negative for ACM.  Now results are negative, how quickly can the contractor be onsite? Escoriaza stated the contractor has to put in for a 10-day notification. There are many other things that have to be removed but should not further delay the demolition. Ed Morgan (HC BOE) spoke on the frustration and impatience they feel with project but thanks the HCDA and those involved for all the work they are doing to complete the demolition.  He and Pancione spoke about the Slanesville Elementary and the BOE administration office.

 

Executive Director’s Report & Update – Activity report included for review.

• Fourth Amendment for Flowers Baking-Subject to Flowers by end of May.
• Audit – March 23^rd.
• WV Insurance – July 1^st – Propose policy regarding utility assets for the insurance policy and one without.
• Company vehicle – Repairs and maintenance. Renew registration? Currently mileage is 58.5 per mile reimbursement. Replace vehicle down the road. Capital expense within our budget.
• WVEDA – Angela reviewed park property for prospect of bio-oil or alternative energy company. WV is emphasizing to bring alternative energy to the state.
• Rail Spur – Meeting May 11^th with Rebecca Hott, Beverly Keadle, Eileen Johnson, with Commissioner of Transportation Cindi Butler and representatives, with Potomac Eagle and others. Next step will be to do a Business Cost Analysis. Completed in six months.

 

Old Business

CBTP Utility Transfer discussion – Next Step. Discussed.

Former HMH – Demolition Project – Next Step. Discussed.

New Business

Motion – Recommendation by HCDA Personnel Committee. Len McMaster made a motion to approve. Rebecca Hott seconded the motion. Motion carried.

Motion – Authorize ED to update WV Municipal Bond information in regards to Hampshire County EDA 22 Remediation Note – DEP BRF loan. Len McMaster made a motion to approve. Dave Cannon seconded the motion. Motion carried.

Motion-Fully execute the (revised) Exclusive Option to Purchase Agreement between Aquabanq Fish Farms, LLC Series 2 and the HCDA for Lot 6 in the Capon Bridge Technology Park adopted on October 19, 2022 with deferment.  (included). Dave Cannon made a motion to approve with future revisions suggested by Hoy Shingleton.  Len McMaster seconded the motion. Motion carried.

Resolution: HCDA FY 2024 Executive Committee Officers. Tabled.

 

Communications/Public Comments

HCDA Marketing-Rack Cards

Hampshire County Job Fair – 05/17/23 sponsored by Workforce 7.

Copy of HCC May 9^th agenda with notes as reference & HCC 2023 meeting schedule

HCDA CBTP WWTP Expense Spreadsheet

“Save the Date” email Aquabanq Groundbreaking Event – FYI – formal invitations in route.

Adjourn – The meeting adjourned at 11:56. Len McMaster made a motion to adjourn. Dave Cannon seconded the motion. Motion carried.

 

Second quarter HC Infrastructure Committee Meeting will be held on June 28^st, 2023 in the Taggart Hall Conference Room at 10 AM.

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Hampshire County Development Authority

HCDA Board Meeting Minutes

April 19th, 20223 @ 10:00 AM

Taggart Hall Conference Room

Present: Greg Bohrer, Rebecca Hott, Beverly Keadle, Dave Cannon, Eileen Johnson. Jason Hicks, Len McMaster, Brian Hott, Tamitha Wilkins, Cathy Simon.

David Mayfield, Alison Jewell, Rebecca Miller

Guests: Rick Hillenbrand, Darren Thorne, Sydney Maurer, Mr. & Mrs. Dee Staley.

Via Conference: Hoy Shingleton, Patricia Escoriaza.

The meeting was called to order by President Greg Bohrer. The Pledge of Allegiance was recited and prayer.

Presentation: Mr. & Mrs. Dee Staley presented their opinions of a potential business.

being established in Romney. Concerned about noise. The business or the Board has not committed or have entered into any agreements; just have been presented with the idea.

Director Johnson added information about this company and its function for a better understanding of what is involved.

 

Secretary’s Report – Beverly Keadle – Jason Hicks made a motion to approve the minutes of the previous meeting (03/15/23). Brian Hott seconded the motion. Motion carried.

 

Treasurer’s Report – Director Johnson reported Statement of Operations vs Budget for clarification of Brownfield Revolving Loan Fund on the financials. Brian Hott made a motion to approve the financials as presented. Jason Hicks seconded the motion. Motion carried.

 

Marketing Committee – Rebecca Hott – Website is launched! VP Hott asked everyone to share and like the new website. The new FY23-24 budget will reflect $17,000 for continued marketing, further website development and maintenance of the website. Negotiating with Lovely Pixels for web maintenance and social media and Thad Reid for additional videos and content. We would like to add one more board member on the marketing committee, for the committee is taking on more tasks as time goes on.  Considering have rack cards made for Select USA Conference that VP Hott will be attending in May. Exploring some businesses that are attending as well as international businesses.  HCDA participated in submitting a video to WVEDA to include in their website. This is made possible by a grant for $5,000.00 for the purpose of creating a video for marketing through WVEDA. There were compliments for the website. Looks great!

 

Personnel Committee Report – Beverly Keadle. Requested to discuss further into the meeting in

Executive Session.

 

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Risk Management – Tamitha Wilkins – Report included for review.

 

President’s Report – Greg Bohrer – No report.

 

Former HMH Abatement – Final draw is being processed to close out the Brownfield Revolving Loan Fund in April. Currently, there are some environmental samplings and documentation to continue at that site because it crosses with both projects. Funding is being provided through the DEP. The purpose for this is to absolutely ensure environmentally clean property and help expedite the conveyance of the property to the Board of Education post demolition completion.

Greenbrier Environmental, a company that was chosen by the DEP, has completed the ESA I&II.

 

Former HMH DEMO /Brownfield Remediation – Reclaim crew was able to remove the cornerstone on the FHMH all in one piece. They are working on soil assessments that are required to dispose of or recycle. Completed Brownfield soil remediation. According to the DEP, no further excavation is required. The contractor can now move forward because of no further action is required for excavation and is within the timeline. A work order was started by Potomac Edison for the two (2) utility poles that needs to be removed from the property. They said allow 3-5 working days to arrange access to the site.  Escoriaza has coordinated with the demolition contractor because one of the poles is located on HCDA property within the fence line and the other one is behind Romney Rescue that is on the county’s property. All poles are inactive as of now. A time capsule was discovered when the cornerstone was removed. Opening of the time capsule will be with a reception, likely in the old courthouse. An architect rendering is being sought out for the Former Hampshire Memorial Hospital as well as the new school.  Board attendance would be a plus to celebrate the time capsule.

 

Executive Director’s Report – Eileen Johnson – Activity Report provided for review.

• Most of the month was spent on the Aquabanq property closing, which closed on March 23^rd, for 10 acres in the CBTP. There is a deferred property option to purchase an additional 5-10 acres. A resolution was previously passed by the Board, however, deferment was requested until the sale of the first 10 acres was closed. Negotiations and revisiting the agreement are underway. What is anticipated is that they will fully execute the purchase option by the end of April.
• Capon Bridge Transfer of Utility Assets-An agreement has yet to be executed. There were defined conditions that were listed in the agreement and were contingent upon a final closing. There was a closing written into the agreement that says no later than 30 days after all the conditions receded to the agreement were satisfied. Conditions were: 1) The renewal of the permit for the Town of Capon Bridge to continue their existing water source. They have received a verbal approval from the DNR to continue; waiting for final written documentation. 2) Total revision of the current contract between the Town of Capon Bridge and Central Hampshire PSD. They had executed the contract back in October of 2021 with CHPSD being the required utility company. The CB Town Council wanted to make sure they included the revision so they could go forward. The HCDA will work with the Town of Capon Bridge

 

 

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Old Business

• RBP Multi-Tenant Lease Renewal – Unit A, Flowers Baking-Fourth Amendment. Lease renewal for additional two (2) years with 3% increase and an increase in security deposit to $1,500.00. In 2025, if this lease is extended, the property value having increased with multiple maintenance and repairs, will increase in value which warrants an increase in rates.

 

• RBP HVAC Upgrade – Unit D, New England Manufacturing-Five bids were presented to the Board for review to choose a contractor. Director Johnson will meet with the tenant to review the chosen bid.

New Business

• Resolution. HVAC Upgrade Unit D-New England Manufacturing. David Cannon made a motion to approve ColtLee Mechanical. Len McMaster seconded the motion. Motion carried.

Resolution. Lease Amendment #4 Unit A – Flowers Baking Company. David Cannon made a motion to approve with additional lease renewal negotiations. A suggestion was made by President Bohrer was to revisit security deposit amount with an increase to $1,500.00 and renegotiation when the lease is renewed in 2025. Mayor Keadle seconded the motion with a suggestion for a negotiation of administrative costs for soliciting bids for repairs. Motion carried.

 

Special Session – A Special Session was requested by the Personnel Committee. No motions were made or decisions made.

 

Resolution. HCDA Budget FY24-Len McMaster made a motion to approve the FY24 proposed budget. Brian Hott seconded. Motion carried.

Resolution. Executive Director employment offer-Personnel Committee would like to recommend a candidate to fill the Executive Director position. Brian Hott made a motion to approve. Tamitha Wilkins seconded the motion. Motion carried. A name will be released once the offer is accepted.

Resolution. Former HMH CDBG Demolition Project Change Order #1 – tentative. Tabled.

Motion. HCDA Property price per acre. Rebecca Hott suggested an increase in cost of property in the CBTP and the RBP. The costs are proposed as such: CBTP-$50,000.00/acre and RBP-$30,000.00 with the exception of Lot #1. Discussion pursued.

 

Communications

Darren Thorne-Delegate Thorne spoke to Carmichael about what the commercial land costs are in Hampshire County and the Development Authority. He stated that land sales currently seem very low compared to other commercial property in the state. He asked that the Board keep in mind negotiations for commercial sale of property.

 

 

 

 

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Eileen Johnson reported that she has communicated with Aquabanq regarding purchasing additional property in the CBTP. It is expected to finish negotiations for additional property sales at the cost that was agreed versus waiting to purchase, for the price may be increased in the near future.

 

Adjournment

Len McMaster made a motion to adjourn. Tammy Wilkins seconded the motion. Motion carried.

 

The next meeting of the Hampshire County Development Authority is scheduled for Wednesday,

May 17^th, 2023 at 10 AM at Taggart Hall Conference Room, followed by the Second Quarter HC Infrastructure Meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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