Categories
HCDA Board Meeting Minutes

HCDA March 2024 Board Minutes

Hampshire County Development Authority

Board Meeting Minutes

March 20th, 2024

Taggart Hall Conference Room/Teleconference 10AM

 

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Jon Todd Hott, Jason Hicks, Brian Hott, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Len McMaster, Greg Bohrer, Cathy Simon. 

 

Excused:  Rebecca Miller, Beverly Keadle.

 

Guests: Justin Strickland, Sydney Maurer, Greg Rinker, Rolf Ronken, Jodi Adams, Keith McIntosh, Rick Hillenbrand. Hoy Shingleton via teleconference.

 

Approval of Agenda: Len McMaster made a motion to approve the agenda. David Mayfield seconded the motion. Motion carried. 

 

Presentation: Justin Strickland from OMNITrax presented and gave an update on OMNITrax and future plans of the South Branch Railroad. Plans are to support the HC Development Authority and Board so they have a partner with the railroad and the railroad operator that is in our community. The partnership that has been established with Director J. T. Hott has been phenomenal and Mr. Strickland feels it has been a great friendship and experience to learn together about discovering more about this railroad.

Key customers along the line are Pilgrims, Greer Industries and Adell Polymers.  He touched on the importance of creating strong relationships with customers. He is working with economic development partners to learn what their needs are and to help them achieve their goals. Both industrial parks are listed with the YESWV sites as potential sites for development.

 

Secretary’s Report – Dave Mayfield made a motion to approve the minutes from February 21st, 2024 with corrections to the attendance. Brian Hott absent, Beverly Keadle absent. Greg Bohrer seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – We’ve done well with managing expenses so far this year. Director Hott stated a projection of $10,000-$12,000 less expenses for FY 24/25 from last fiscal year, with relocating the office, saving on rent and utilities, plus a $2,000 savings for insurance and eliminating the cell phone.  Mayfield suggested the finance committee have a draft to present to the Board for the upcoming budget. Then present to the County Commission for their continued support. David Mayfield made a motion to approve the financials. Jason Hicks seconded the motion. Motion carried.

 

 

Marketing Report – Beverly Keadle not present. Director Hott reported.

  • The marketing committee met for their monthly meeting. Miss West Virginia, Karrington Childress was secured to be the host for the Hampshire on the Horizon event.

 

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  • HOTH Class #4 – Adam Carlin taught the Accounting Class for the participants of HOTH and Director Hott taught the class on the subject of Legal.
  • HOTH event is open to the public. Location will be at the Brannon Building on the campus of the WVSDB. Time is 6PM sharp, light refreshments. The event is registered on Event Brite and it will provide all details through the QR Code.
  • Lunch N Learn #3 will have information regarding Human Resources and will be April 23rd. All details for this event can also be found through Event Brite.
  • Searching for instructors on the subject of Human Resources.

 

Personnel Report – Tamitha Wilkins – Committee met prior to this meeting and the evaluation of Cathy Simon. They had a motion to bring before the Board for approval of 7% pay increase contingent upon availability in the budget effective July 1, 2024.

Commissioner Cannon made a motion to go into Executive Session to discuss personnel issues. Len McMaster seconded the motion.

 

Risk Management & Safety Report -Tamitha Wilkins

  • Per CDC, there is longer the COVID quarantine, but is now called Respiratory Guidelines which covers flu, RSV and COVID. Anyone who has had any of these has to isolate for one day or until condition approves. If they have a fever, they must remain at home until fever is gone 24 hours with no medication. Advised to wash hands, cover coughs, distancing and wearing a mask in public for next five days to protect yourself depending upon your status of your immune system.
  • Last week the CDC announced people who are 65 and over who has had a COVID vaccine in the Fall or it’s been 4 months, they are eligible to get a second vaccine because of hospitalizations are going up in that age group and a lot of that has to do with their immune system. HC Health Department has started giving the second shots for anyone who calls to get one.
  • GST- Changed over from Office of Technology to GST and are changing other thigs out and are now managed by GST and will have backup support with the county at the 911 Center system.

 

President’s Report – President Rebecca Hott

  • Attended the Greater Eastern Panhandle Tool Kit meeting via Zoom.
  • Attended the Eastern Economic Development Alliance Meeting via Zoom. The Alliance includes Berkeley, Morgan, Jefferson and Hampshire counties.
  • HCDA Marketing Meeting
  • 2024 Select USA Investment Meeting. Both President Hott and Director Hott have registered to attend this year in June.
  • Met with Director Hott, Chris Turner and Dorinda Strother in Capon Bridge to discuss capacity for the CBTP. Visited the water tank property and pump house. Director Hott and herself walked the property at the CBTP. Also visited S.J. Morse that day to talk to them about what they use for water and sewer.
  • Met with Director Hott and Cindi Butler of the WV Multimodal to design a plan for the Romney Business Park.
  • Had conversation with A.J. Shapiro of Aquabanq, Delegate Darren Thorne and Commissioner Cannon, Jason Hicks, Greg Rinker and Tamitha Wilkins and Greg Bohrer regarding board business.

 

 

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Executive Director’s Report – Jon Todd Hott

Categories
HCDA Board Meeting Minutes

HCDA February 2024 Board Minutes

 

Hampshire County Development Authority

Board Meeting Minutes –

February 21st, 2024

Taggart Hall Conference Room/Teleconference 10AM

 

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Jon Todd Hott, Jason Hicks, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Len McMaster, Cathy Simon. 

 

Excused:  Rebecca Miller, Greg Bohrer, Brian Hott, Beverly Keadle.

 

Guests: Sydney Maurer, Rolf Ronken, Hoy Shingleton, Jeff Pancione, Denise Hott, David Pancake, Nathan Hite, Jodi Adams.

 

Approval of Agenda: Len McMaster made a motion to approve the agenda. David Mayfield seconded the motion. Motion carried.

 

The Board moved into Executive Session to discuss matters at hand. No decisions were made.

 

Secretary’s Report – Jason Hicks made a motion to approve. Len McMaster seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield –Finance expenses.

Copies of the FY23 audit were available for review.  J.T. Hott reported that the FNB CD is being renewed for February 14th from .85% to 4.25% for 12 months. Expenses for the audit were: Kunkle $8,500, Ferrari $4,600 and State Auditor’s Office $368. Jason Hicks made a motion to approve the financials. David Mayfield seconded the motion. Motion carried.

 

 

Marketing Report – Beverly Keadle not present.

  • The marketing committee met and reported and Jenna Gelow was hired to assist in social media presence along with working with interns. Cost of hiring Gelow is $450/mo. It has had a positive impact already.
  • Lunch N Learn in January was a success. Feedback on survey was positive. The next event will be April 23rd and more participants are expected. It was asked of the board to forward social media postings to others.
  • Hampshire on the Horizon – Second class was last week. All 10 participants were present. Speaker for the class was Neeley Sattzer from SBDC. Next class’s speaker will be Brittany Lewis from the Bank of Romney teaching on the subject of credit. We have instructors and judges set up. Judges are all out of county residents and counterparts of our director (Jon Todd Hott). We ask for support in spreading the word about this event also.

 

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Personnel Report – Tamitha Wilkins – Last October the personnel committee met and saw where there needs to be another evaluation of staff. This will be an annual assessment to assist in having the payroll numbers before the budget is set. Complete staff assessment before the next board meeting.

 

Risk Management Report -Tamitha Wilkins – COVID numbers rising statewide. Health Department offering flu, COVID and RSV.  Test kits from Valley Health have been distributed in the community and schools. This Friday converted over from WVOT to GST for internet and technology support. Submitted a report for review.

 

President’s Report – No Report.

 

Executive Director’s Report – Jon Todd Hott

  • FHMH – Legal expenses with BOE. Present to County Commission for determination.
  • Wellness Center/Valley Health – Financial Report submitted for Board’s review. Small loss but gained members.
  • CBTP – Dorinda Strother asked that the Town of Capon Bridge be included in discussions regarding water and waste water.  
  • CBMS – Met with Parks and Recreation. Going to get plan together (quotes for roof and electric). HCDA will research the electrical and the Parks & Recreation committee will be responsible for looking into roofing options.
  • OmniTRAX-Justin Strickland from OmniTRAx will be present at the next meeting.

 

 

Old Business

 

  • Amend the Covenants of CBTP-Director Hott recommended to table. Needed information has not been provided to show revision of plans for Aquabanq structure.
  • Strategic Planning Committee – Ten people have officially agreed to service on this committee. Five board members (Brian Hott, Beverly Keadle, Greg Bohrer, Jason Hicks and Rebecca Hott) and five non-board members (Claudia Mathews, Clayton Burch, Julie Landis, Kiersten Sowers, Tim Reece) will serve on the committee. First meeting will be March 26th at El Centro.

 

  New Business

  • GST-Global Technology – There has been multiple problems with the present IT company, Smart Choice. GST was contacted and HCDA is now enrolled in their program for IT support.
  • Rick Moreland to survey CBTP. David Mayfield made a motion to have Mr. Moreland resurvey the CBTP for a clearer vision of how the property is divided. Jason Hicks seconded the motion. Motion carried.

 

  Adjourn– Jason Hicks made a motion to adjourn. David Mayfield seconded the motion.

  Motion carried.   

 

 

 

 

 

Categories
HCDA Board Meeting Agendas

HCDA March 2024 Board Agenda

AGENDA

Hampshire County Development Authority 

Board of Directors Meeting

Taggart Hall Conference Room/Teleconference

March 20th, 2024

10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487                Access Code: 4034389#

 

  1. Call to Order Guests:                                                                                                                                                                      

                                                                                   Sydney Maurer/Hampshire Review                                                                           

                                                                                   Hoy Shingleton

                                                                                   Jodi Adams-FNB Bank

  1. Approval of Agenda
  • Presentation: Justin Strickland, OmniTRAX
  1. Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 02/21/24; Motion to approve.

 

  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.

 

  • Budget Due?

 

  • Marketing Committee – Beverly Keadle, Chair
  • Hampshire on the Horizon – Big News!
  • Lunch N Learn – April 23rd, 2024.

 

  • Personnel Committee – Tamitha Wilkins, Chair
  • Employee Assessments

 

  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.  

 

  • President’s Report – Rebecca Hott

 

 

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  1. Executive Director’s Report & Update–Jon Todd Hott, Activity report included.

Important Topics to Review:

 

  • Former Hampshire Memorial Hospital-Close Out Details.
  • Valley Health/Wellness Center-Monthly Report Attached.
  • Capon Bridge Tech Park – (Direct Answer/ Aquabanq/S.J. Morse).
  • Capon Bridge Middle School – Go before County Commission on April 9th, 2024.

 

  1. Old Business:
  • Strategic Planning Committee – Brian Hott – First meeting March 26th @ 6PM

             at El Centro, Augusta, WV.

  • Resolution- Capon Bridge Technology Park Survey.
  • Resolution-S.J. Morse due diligence.

 

  • New Business

 

  • Communications/Public Comment

 

  1. Adjourn

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 2

Categories
HCDA Board Meeting Agendas

HCDA FEBRUARY 2024 BOARD AGENDA

Hampshire County Development Authority

Board Meeting Minutes – January 17, 2024

Taggart Hall Conference Room/Teleconference 10AM

10:00AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Jon Todd Hott, Beverly Keadle, Jason Hicks, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Cathy Simon. 

 

Excused: Greg Bohrer, Rebecca Miller, Len McMaster, Brian Hott.

 

Guests: Kenia Itzep, Rolf Ronken, Hoy Shingleton (via conference call).

 

Approval of Agenda: David Mayfield made a motion to approve the agenda. Dorinda Strother seconded the motion. Motion carried.

 

Secretary’s Report – Tamitha Wilkins- Beverly Keadle made a motion to approve the minutes of the previous meeting. David Mayfield seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – J.T. Hott stated that some additional expenses were from the Annual Christmas Party and for IT issues. Mayfield and Cannon commented on the GST (Global Science Technology) company that administers accounts county-wide and suggested we check into considering them for our IT management. Further investigation will be made to learn details. Beverly Keadle made a motion to approve the financials. Jeff Richman seconded the motion. Motion carried.

 

Marketing Report – Beverly Keadle  

  • The marketing committee met and listened to a presentation by Jenna Gelow Designs, a social media management company to consider assistance with social media to increase our social media presence.

 

Personnel Report – Tamitha Wilkins – Nothing to report.

 

Risk Management & Safety Report -Tamitha Wilkins – Medical Unit project is moving forward after resolving some issues with Region 8 and paperwork. Check was received from county and beginning  

stages of build are happening. Meeting tomorrow with Region 8, architects and engineer.

 

President’s Report – President Rebecca Hott commented on property value and cost.

 

Executive Director’s Report – Jon Todd Hott

  • FHMH – Considered completed. All payments are submitted to engineer and contractor. Some legal work pending that has to go before the State Board of Education. Hoy Shingleton explained why the documents are delayed. He stated that back in the 1950’s the property was conveyed

 

 

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by the State Board of Education to the county court at that time. There was language in the deed that restricted the property from being used for a hospital facility only.  The State BOE was contacted by the Hampshire County BOE and will be on the agenda for their February 14th meeting. Deed has been drafted, however, waiting for final decision of State of whether they will change the language to go forward with final conveyance. Final conveyance documents will be signed by president of HCDA.

  • Aquabanq
  1. Amendments to the covenants to change direction of loading docks.
  2. Change of architectural plans to reflect adding a green space between Smokey Hollow

                   Road and loading docks as requested by the HCDA Board.

  1. Hoy Shingleton suggested to review the changes in the architect’s plans and drawings before signing the CB Tech Park’s change to the covenants.
  • Wellness Center/Valley Health – Financial Report submitted for Board’s review. They added 16 new members. Worked with Rolf Ronken to communicate with Region 8 to investigate if they can provide any assistance. Region 8 has been non-responsive.
  • Lunch N Learn – January 30th. Interns have been assisting with postcards, flyers, and programs. Tentative agenda provided and discussed.
  • Hampshire on the Horizon – Excited to announce that 16 applications have been requested. Deadline is January 31st. First 15 will be considered. Secured SBDA speaker for first 2 classes to teach how to construct a business plan. Other instructors will be speaking on marketing, finance, legal, and accounting.
  • Strategic Planning Committee – Brian Hott provided with list of interested individuals to sit on the strategic planning committee. Both Board members and some outside sources will meet to construct strategic plan for the HCDA.
  • Infrastructure Meeting – Today following the Board Meeting. Lunch served. Suggestion from outside EDA source to combine the board and infrastructure meetings on a quarterly basis.  
  • HHS Interns – Very helpful except for mailing postcards.
  • Conference – State ED Conference January 23rd and 24th in Charleston, WV.
  • FY 2023 Audit – January 25th

 

Old Business

  • Amend covenants of the CBTP for Aquabanq. Tabled.
  • Review Offer from Direct Answer. Have not received a written offer at this time.

 

  New Business

  • LED Grant approved. Approval letter for review in board packet. $31,818.00.
  • Bill Pay – FNB – Signature Required. Document provided. David Mayfield made a motion to sign the document allowing for ACH payments. Jason Hicks seconded the motion. Motion passed.
  • CVB – Request to have access to parcel of land for Welcome to WV Swing in April/May. All expenses paid by CVB. Suggested to present an MOU to maintain State approval.  

 

  Communications/Public Comment– Please make sure you sign in for the meetings. Also, please RSVP for lunches.

  Adjourn– David Mayfield made a motion to adjourn. Jason Hicks seconded the motion.

  Motion carried.  

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Categories
Announcements

HCDA JANUARY 2024 BOARD MINUTES

Hampshire County Development Authority

Board Meeting Minutes – January 17, 2024

Taggart Hall Conference Room/Teleconference 10AM

10:00AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Jon Todd Hott, Beverly Keadle, Jason Hicks, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Cathy Simon. 

 

Excused: Greg Bohrer, Rebecca Miller, Len McMaster, Brian Hott.

 

Guests: Kenia Itzep, Rolf Ronken, Hoy Shingleton (via conference call).

 

Approval of Agenda: David Mayfield made a motion to approve the agenda. Dorinda Strother seconded the motion. Motion carried.

 

Secretary’s Report – Tamitha Wilkins- Beverly Keadle made a motion to approve the minutes of the previous meeting. David Mayfield seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – J.T. Hott stated that some additional expenses were from the Annual Christmas Party and for IT issues. Mayfield and Cannon commented on the GST (Global Science Technology) company that administers accounts county-wide and suggested we check into considering them for our IT management. Further investigation will be made to learn details. Beverly Keadle made a motion to approve the financials. Jeff Richman seconded the motion. Motion carried.

 

Marketing Report – Beverly Keadle  

  • The marketing committee met and listened to a presentation by Jenna Gelow Designs, a social media management company to consider assistance with social media to increase our social media presence.

 

Personnel Report – Tamitha Wilkins – Nothing to report.

 

Risk Management & Safety Report -Tamitha Wilkins – Medical Unit project is moving forward after resolving some issues with Region 8 and paperwork. Check was received from county and beginning  

stages of build are happening. Meeting tomorrow with Region 8, architects and engineer.

 

President’s Report – President Rebecca Hott commented on property value and cost.

 

Executive Director’s Report – Jon Todd Hott

  • FHMH – Considered completed. All payments are submitted to engineer and contractor. Some legal work pending that has to go before the State Board of Education. Hoy Shingleton explained why the documents are delayed. He stated that back in the 1950’s the property was conveyed

 

 

Page 1

by the State Board of Education to the county court at that time. There was language in the deed that restricted the property from being used for a hospital facility only.  The State BOE was contacted by the Hampshire County BOE and will be on the agenda for their February 14th meeting. Deed has been drafted, however, waiting for final decision of State of whether they will change the language to go forward with final conveyance. Final conveyance documents will be signed by president of HCDA.

  • Aquabanq
  1. Amendments to the covenants to change direction of loading docks.
  2. Change of architectural plans to reflect adding a green space between Smokey Hollow

                   Road and loading docks as requested by the HCDA Board.

  1. Hoy Shingleton suggested to review the changes in the architect’s plans and drawings before signing the CB Tech Park’s change to the covenants.
  • Wellness Center/Valley Health – Financial Report submitted for Board’s review. They added 16 new members. Worked with Rolf Ronken to communicate with Region 8 to investigate if they can provide any assistance. Region 8 has been non-responsive.
  • Lunch N Learn – January 30th. Interns have been assisting with postcards, flyers, and programs. Tentative agenda provided and discussed.
  • Hampshire on the Horizon – Excited to announce that 16 applications have been requested. Deadline is January 31st. First 15 will be considered. Secured SBDA speaker for first 2 classes to teach how to construct a business plan. Other instructors will be speaking on marketing, finance, legal, and accounting.
  • Strategic Planning Committee – Brian Hott provided with list of interested individuals to sit on the strategic planning committee. Both Board members and some outside sources will meet to construct strategic plan for the HCDA.
  • Infrastructure Meeting – Today following the Board Meeting. Lunch served. Suggestion from outside EDA source to combine the board and infrastructure meetings on a quarterly basis.  
  • HHS Interns – Very helpful except for mailing postcards.
  • Conference – State ED Conference January 23rd and 24th in Charleston, WV.
  • FY 2023 Audit – January 25th

 

Old Business

  • Amend covenants of the CBTP for Aquabanq. Tabled.
  • Review Offer from Direct Answer. Have not received a written offer at this time.

 

  New Business

  • LED Grant approved. Approval letter for review in board packet. $31,818.00.
  • Bill Pay – FNB – Signature Required. Document provided. David Mayfield made a motion to sign the document allowing for ACH payments. Jason Hicks seconded the motion. Motion passed.
  • CVB – Request to have access to parcel of land for Welcome to WV Swing in April/May. All expenses paid by CVB. Suggested to present an MOU to maintain State approval.  

 

  Communications/Public Comment– Please make sure you sign in for the meetings. Also, please RSVP for lunches.

  Adjourn– David Mayfield made a motion to adjourn. Jason Hicks seconded the motion.

  Motion carried.  

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Categories
HCDA Board Meeting Agendas

HCDA JANUARY 2024 BOARD AGENDA

AGENDA

Hampshire County Development Authority 

Board of Directors Meeting

Taggart Hall Conference Room/Teleconference

January 17th, 2024

10:00 AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487                Access Code: 4034389#

 

  1. Call to Order Guests:                                                                                                                                                                      

                                                                                   Sydney Maurer/Hampshire Review                                                                           

                                                                                   Patricia Escoriaza-TTG Inc.

                                                                                   Hoy Shingleton

                                                                                   Jodi Adams-FNB Bank

  1. Approval of Agenda
  • Presentation: Katelyn Green – Placer AI                                      
  1. Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 12/20/23; Motion to approve.

 

  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.

 

  • Marketing Committee – Beverly Keadle, Chair 

 

  • Personnel Committee – Tamitha Wilkins, Chair

 

  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.  

 

  • President’s Report – Rebecca Hott

 

  1. Executive Director’s Report & Update–Jon Todd Hott, Activity report included.

Important Topics to Review:

  • Former Hampshire Memorial Hospital-Close Out Details.
  • Valley Health/Wellness Center-Monthly Report Attached.
  • Aquabanq-Amend Bylaws

 

 

Old Business:  

  • WVSDB-No Update
  • CBMS-No Update
  • Energix-No Update
  • Annual Holiday Event-December 20th at Margaret Keller House, Romney following the Board Meeting.
  • Tentative date for next Lunch N Learn – January 30th, 2024.
  • Tentative date for Hampshire on the Horizon – April 30th, 2024.

Strategic Planning Committee

  • Dates for Meetings
  • January 22nd– Crystal Valley Restaurant
  • February 12th-Main Street Cafe
  • March 11th-El Centro
  • Infrastructure Meeting-January 17th.
  • Amend the covenants of the Capon Bridge Tech Park
  • Offer from Direct Answer???

 

  1. New Business
  • LED Grant
  • Bill Pay-FNB-Signature Required
  • FY2023 Audit-January 25, 2024.

 

  • Communications/Public Comment

 

  • Adjourn

 

 

 

Categories
HCDA Board Meeting Minutes

HCDA DECEMBER 2023 BOARD MINUTES

Hampshire County Development Authority

Board Meeting Minutes – December 20, 2023

Taggart Hall Conference Room/Teleconference 10AM

 

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Jon Todd Hott, Greg Bohrer, Beverly Keadle, Jason Hicks, Brian Hott, Alison Jewell, David Mayfield, David Cannon, Jeff Richman, Dorinda Stother, Tamitha Wilkins, Cathy Simon. 

 

Excused: Rebecca Hott, Rebecca Miller, Len McMaster

 

Guests: Sydney Maurer, Rolf Ronken, Patricia Escoriaza, Hoy Shingleton, Robert Franzen.

 

Vice President Beverly Keadle called the meeting to order.

 

Approval of Agenda: Brian Hott made a motion to approve the agenda. Dorinda Strother seconded the motion. Motion carried.

 

Secretary’s Report – Tamitha Wilkins-Revise previous minutes (December 20, 2023) to change Greg Bohrer as present to the meeting instead of absent or excused. Greg Bohrer made a motion to approve after revision. Brian Hott seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – not present at the time. J.T. Hott requested the board members review the financials and asked if there were any questions or concerns.  Seeing none, Brian Hott made a motion to approve the financials. Dorinda Strothers seconded the motion. Motion carried.

 

Marketing Report – Beverly Keadle   

  • The marketing committee met and reported that we will have 2 high school interns work in our office to aide with social media to increase our social media presence and other duties for work experience.
  • Hampshire on the Horizon – Trying to get FNB as primary sponsor. We have all the instructors and judges set up. Instructors are all out of county residents and counterparts of our director (Jon Todd Hott). We ask for support in spreading the word about this event. Will start taking applications beginning January 1st, 2024. First classes for business owners will start February 5th, 2024.

 

Personnel Report – Tamitha Wilkins – Nothing to report.

 

Risk Management Report -Tamitha Wilkins – Article in Hampshire Review for prevention of COVID. Numbers rising statewide. Health Department offering flu, COVID and RSV. Submitted a report for review.

 

President’s Report – No Report.

 

 

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Executive Director’s Report – Jon Todd Hott

  • FHMH – ESA III results have been received. Property is clear of contaminants. Information shared with BOE. Walk-through was done. Submitted final bill to the state. Resolution is included in the board meeting packet. Payment is $17,369.68 David Mayfield made a motion to approve final payments. Jason Hicks seconded. Motion carried.
  • WVSDB-Still in discussion with them about the grant and what their plans are for the future of the buildings on campus.
  • Wellness Center/Valley Health – Financial Report submitted for Board’s review. Spoke to county grant writer to see if he can help with assistance via a grant to offer memberships for disadvantaged individuals.
  • Aquabanq – Engineering designs are completed. They have requested a change in the covenants for the CBTP. They had to turn a building around in the design in order to allow enough space for loading docks. Article 9, Section 3 of the covenants prohibits us from allowing them to do that.

It is thought to be a reasonable accommodation to make for them. Requesting board to make an amendment to the covenants to make an exception on 1 of 3 of the structures.  Jason Hicks made a motion to approve. with the notification to property owners, with the understanding that the property owners do not have a vote. Request will be made to Aquabanq to include engineer drawings with a requirement to include a green space in between Smokey Hollow Road and the designated loading docks. Dorinda Strothers seconded the motion. Motion carried.

  • OmniTRAX/Potomac Eagle – OmniTRAX is now operating the South Branch Railroad as of December 1st. Director Hott and Robert Franzen attended a meeting with OmniTRAX in Moorefield where they met the team from OmniTRAX as well as the employees of the South Branch Railroad who work in Moorefield. Director Hott accompanied one of OmniTRAX’s representatives around to view sites in Hampshire County from Romney to Green Spring. The representative is going back to his team to put together a plan. Director Hott and Mr. Franzen also talked at length about what Potomac Eagle’s plans for the future. A meeting will be set up first part of 2024 to discuss the Rail Spur project that the State has already proposed to assist with a grant for a feasibility study. Included in the meeting will be HCDA, the Franzen’s and OminTRAX as to how we are going to utilize the property in the Industrial Park. Mr. Franzen stated that they look forward to working with OmniTRAX and the State. Trying to work out the details on where the Potomac Eagle stands. Potomac Eagle is having a good year, looking forward to having around 42,000 passengers. Looking forward to negotiating contract with the State to expand.
  • Request from local farmer wishing to lease the land in the Industrial Park for farming. Offered $40 an acre to be able to plant corn and make hay.

 

 

Old Business

  • WVSDB – Setting up meeting with Melissa Earle of Region 8 to attend with Rolf Ranken and J.T. Hott.
  • CBMS – No update.
  • Lunch n Learn – January 23rd, 2024. Changing date to January 30th. Topic of Marketing.

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  • Annual Board Luncheon – Today at noon.
  • Hampshire on the Horizon – Accepting applications beginning 01/01/24.
  • Photo Contest – Horizon photo submissions.

 

Strategic Planning Committee – Brian Hott -Board members and some outside sources to meet to

Construct strategic plan for the HCDA.

 

  New Business

 

  • Infrastructure Meeting January 17th following Board Meeting.
  • Amendment of CBTP Covenants. Discussed.
  • Permission to move forward with LED grant submission.
  • Offer from Direct Answer – Offer to purchase property in the CBTP and pay off lease purchase on leased building and property. Board requested written bid. Hoy Shingleton stated this is verbal communication and this matter will not be further discussion until review of written bid.

Alison Jewell made a motion to request a written bid for consideration and with a stipulation that if the bid is considered that there be a written understanding that construction must commence before a 6-month period. Jason Hicks seconded the motion. Motion carried.  

  • Aquabanq potential purchase of additional property in the CBTP.

 

  Communications

  • List of commercial properties.
  • Daycare interest by Robbie Nixon.
  • Meeting with Ben Fisher of REV Renewable.
  • Introduction of new Board Member. Commissioner swore Jeff Richman in.

 

  Adjourn– Jason Hicks made a motion to adjourn. David Mayfield seconded the motion.

  Motion carried.   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 3

Categories
HCDA Board Meeting Agendas

HCDA DECEMBER 2023 BOARD AGENDA

AGENDA

Hampshire County Development Authority  

Board of Directors Meeting

Taggart Hall Conference Room/Teleconference

December 20th, 2023

10:00 AM

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487                Access Code: 4034389#

 

 

  1. Call to Order                    Guests:                                                                                                                                                                      

                                                                                   Sydney Maurer/Hampshire Review                                                                            

                                                                                   Patricia Escoriaza-TTG Inc.

                                                                                   Hoy Shingleton

                                                                                   Jodi Adams-FNB Bank

 

  1. Approval of Agenda

                                      

  • Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 11/15/23; Motion to approve.

 

  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.

 

  • Marketing Committee – Beverly Keadle, Chair

 

  • Personnel Committee – Tamitha Wilkins, Chair

 

  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.

 

  • President’s Report – Rebecca Hott

 

  1. Executive Director’s Report & Update-Jon Todd Hott, Activity report included.

Important Topics to Review:

  • Former Hampshire Memorial Hospital
  • WVSDB
  • Discussions with Valley Health/Wellness Center
  • Aquabanq
  • Potomac Eagle/OmniTRAX/WV Transportation
  • Lunch N Learn Event
  • Capon Bridge Middle School
  • Energix

Page 1

 

  1. Old Business:

 

Strategic Planning Committee

  • Dates for Meetings
  • January 22nd– Crystal Valley Restaurant
  • February 12th-Main Street Cafe
  • March 11th-El Centro

 

  1. New Business
  • Annual Holiday Event-December 20th at Margaret Keller House, Romney following the Board Meeting.
  • Tentative date for next Lunch N Learn – January 23rd, 2024.
  • Tentative date for Hampshire on the Horizon – April 30th, 2024.

 

  • Communications/Public Comment

 

 

  • Adjourn

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 2

Categories
HCDA Board Meeting Minutes

HCDA NOVEMBER 2023 BOARD MINUTES

Hampshire County Development Authority

Board Meeting Minutes – November 15th, 2023

Taggart Hall Conference Room/Teleconference 10AM

 

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Jon Todd Hott, Len McMaster, Jason Hicks, Brian Hott, Alison Jewell,

David Mayfield, David Cannon, Cathy Simon. 

 

Excused: Greg Bohrer, Beverly Keadle, Dorinda Stother, Rebecca Miller, Tamitha Wilkins.

 

Guests: Sydney Maurer, Rolf Ronken, Rick Hillenbrand, Patricia Escoriaza, Jodi Adams, Greg Rinker,

Via Teleconference: Hoy Shingleton.

 

Presentation: A.J. Shapiro of Aquabanq gave a presentation of the plans and updates of the project in the Capon Bridge Technical Park for a Shrimp Farm.

 

President Rebecca Hott called the meeting to order.

 

Approval of Agenda: Jason Hicks made a motion to approve the agenda. Brian Hott seconded the motion. Motion carried.

 

Secretary’s Report – Tamitha Wilkins-Revise previous minutes of name, Kari Spade. David Mayfield made a motion to approve after revision. Jason Hicks seconded the motion. Motion carried.

 

Treasurer’s Report – David Mayfield – J.T. Hott reported that the expense for the Lunch~n~Learn lunch will be split 50/50 with WVCORR. A question was asked whether items on the balance sheet could be separated into different categories for Infrastructure Account. Commissioner Cannon asked about the

training fund that was for training, education and consulting purposes.  Jason Hicks made a motion to                                                  approve after discussion. Len McMaster seconded the motion. Motion carried.

 

Marketing Report – Beverly Keadle – J.T. Hott reported in place of Beverly Keadle.

  • The marketing committee met and discussed hiring a marketing consultant. After interviewing several companies, and finding the expense is not desirable and decided to go another route to investigate local talent that could help in this area. Two people who are young people in the community have been contacted. Hott contacted Hampshire High School’s CWSD program and is planning to have two girls come to the office next semester for work experience.
  • Hampshire on the Horizon – A syllabus was provided outlining the program. The committee has received commitments from different entities so far to participate in different areas, such as judging, teaching classes and mentoring. We ask for support in spreading the word about this event. First classes for business owners will start February 5th, 2024. Buc Hammer from WVSBC, who was scheduled to participate as an instructor, has passed unexpectedly.

 

 

Page 1

 

Personnel Report – Tamitha Wilkins – To be discussed in New Business.

Risk Management Report -Tamitha Wilkins – Submitted a report for review.

 

President’s Report – Rebecca Hott – President Hott has been making phone calls regarding OmniTRAX and Aquabanq.

 

Executive Director’s Report – Jon Todd Hott

  • J. Shapiro (Aquabanq) breaking ground in Spring 2024 depending on permitting process.
  • FHMH – Project is nearly complete with the exception of paperwork and the final results of the ESA II & DEP soil samples and Certificate of Completion.
  • WVSDB-Still in discussion with them about the grant and what their plans are for the future of the buildings on campus.
  • Wellness Center – Report submitted for Board’s review. They are trying to acquire new members at this time.
  • Potomac Eagle – Nothing new. The deal with OmniTRAX is coming to a time when a deal will be signed. Discussion.
  • Lunch n Learn – This project went well with 70 participants. A survey was sent out and the feedback was that 90% said they would attend another Lunch~n~Learn in the future. Marketing was a topic that was suggested for the next event.  It is proposed to be January 23rd, 2024, with 2-3 speakers. Costs of the event were discussed.  Suggestions for sponsorship was spoken about to help with continued costs.  Jason Hicks made a motion to allow the Lunch-n-Learn to be a quarterly event. David Mayfield seconded the motion. Motion carried.
  • CBMS – Greg Rinker was present and gave an update of the former Capon Bridge Middle School.

They discussed bringing an inspector in to get an estimate on what the repairs would cost. According to Code 711-2 & 2A states that the Park & Recreation department, a 501-C (3) entity is not allowed to receive rent payments. Tenants are mostly non-profits that presently occupy the building. Rolf Ronken reported on the issues that have occurred. Some funds have been spent without mush results in repairs. It will take approximately another $200,000 to get the building up to standards. The HC Development Authority has been suggested to manage tenants and receive rents for the occupants since the non-profits are not allowed. Parks & Rec are searching for help.

  • Energix – J.T. Hott and Rick Hillenbrand visited XXXXXXX and Mt. Jackson, solar sites. There has been some controversy regarding Energix. The VA Coalition for Human Rights has been working against the company because of certain ideas that there were contaminants from the solar panels. They were invited to visit the two sites where they were able to ask questions regarding these named contaminants. Reports were given from the National Energy Lab in Washington, DC regarding the materials used in the solar panels that stated the panels did not omit contaminants and do have a risk to the environment. Neighbors to the solar farms have a positive attitude towards the projects.

 

Old Business

Strategic Planning Committee- Brian Hott, Chair, will schedule, but can change. Tentative dates were mentioned for months of January, February and March. More information regarding location and time will be announced.

 

Page 2

  New Business

 

  • Resolution: Pay Requisition #7-7.5% retainer to Reclaim and Thrasher. The executive committee met to make a decision. This is a motion to Ratify. Len McMaster made a motion to approve.   David Mayfield seconded. Motion carried.
  • Permission to move forward with LED grant submission.
  • Resolution: LED Grant. County Commission commitment of funds November 14th. David Mayfield made a motion to approve. Len McMaster seconded the motion. Motion carried.

 

Len McMaster made a motion for the Board to go into Executive Session to discuss Personnel issues. Jason Hicks seconded the motion. Motion carried.

 

  Communications

  • HCDA Annual Christmas Luncheon December 20th following the Board Meeting.
  • County Commission Annual Luncheon – December 15th.
  • Lunch n Learn – January 23rd, 2024.
  • Hampshire on the Horizon – April 30th, 2024.

 

  Adjourn– Jason Hicks made a motion to adjourn. Len McMaster seconded the motion.

  Motion carried.    

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 3

Categories
HCDA Board Meeting Agendas

HCDA November 2023 Meeting Agenda

AGENDA

Hampshire County Development Authority  

Board of Directors Meeting

Taggart Hall Conference Room/Teleconference

November 15th, 2023

10:00 AM

REVISED

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487                Access Code: 4034389#

 

 

  1. Call to Order
  2.   Guests:
  3. Sydney Maurer/Hampshire Review, Patricia Escoria, Hoy Shingleton

 

  1. Presentation: A.J. Shapiro-Aquabanq via Zoom
  • Approval of Agenda
  1. Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 10/18/23; Motion to approve.

 

  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.

 

  • Marketing Committee – Beverly Keadle, Chair

 

  • Personnel Committee – Tamitha Wilkins, Chair

 

  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.

 

  • President’s Report – Rebecca Hott

 

  1. Executive Director’s Report & Update-Jon Todd Hott, Activity report included.

Important Topics to Review:

 

  • Former Hampshire Memorial Hospital
  • WVSDB
  • Discussions with Valley Health/Wellness Center
  • Aquabanq
  • Potomac Eagle/OmniTRAX/WV Transportation
  • Lunch N Learn Event
  • Capon Bridge Middle School
  • Energix

Page 1

 

  1. Old Business:

 

Strategic Planning Committee

  • Dates for Meetings
  • January 22nd– Crystal Valley Restaurant
  • February 12th-Main Street Cafe
  • March 11th-El Centro

 

  • New Business
  • Vote on Review from Personnel Committee
  • Resolution-Pay Requisition #7 for Thrasher and Reclaim.
  • Resolution-Permission to move forward for LED Grant.
  • County Commission and Commitment of Funds Resolution/November 14th
  • Annual Holiday Event-December 20th at Margaret Keller House, Romney.
  • Tentative date for next Lunch N Learn – January 23rd, 2024.
  • Tentative date for Hampshire on the Horizon – April 30th, 2024.

 

  • Communications/Public Comment

 

 

  1. Adjourn

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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