HCDA July 2025 Board Minutes

Hampshire County Development Authority

Board Meeting Minutes

July 23rd, 2025

Brannon #207/#209

 10:00 AM

Present: Brian Hott, Beverly Keadle, Tamitha Wilkins, David Mayfield, Alison Jewell, Jaclynn Graybill, Jeff Richman, Jon Todd Hott, Cathy Simon. 

Via Zoom: Logan Mantz, Hoy Shingleton, Rebecca Miler, Dorinda Strother.

Guests: Sydney Maurer, Keith McIntosh

Having a quorum, President Brian Hott called the meeting to order at 10:00am. Following was the Pledge of Allegiance.

Approval of Agenda:   David Mayfield made a motion to approve the agenda as corrected. Jason Hicks seconded the motion. Motion carried.

Secretary’s Report – Minutes from June 18th, 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes as read. Jason Hicks seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Year-end financials were approved by Mayfield. No concerns or changes.  Expense sheet for CB Community Complex was presented by Director Hott. Expenses were reviewed. Jason Hicks made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

• Summer Social – July 29^th. In coordination with new HC Chamber of Commerce. Kickoff for Chamber of Commerce. Jaclynn Graybill (Director of Chamber of Commerce) reported that the Hampshire County Chamber of Commerce is up and official. A bank account has been set up and committee have met several times to get ready for the event on the 29^th. Location of event will be behind the White House on Main at 5:30pm.
• Next Event is being discussed for September in coordination with Farm Credit and Farm Bureau.

Featured Businesses are as follows:

• July – 1^st Rate Plumbing
• August – New Leaf Green House 
• September – Tiffany’s Floral
• October – Roots Salon
• November – Garden of Kneadn’

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Personnel Committee: No Report.

Risk Management & Safety Committee: Tamitha Wilkins.

• August 1^st hoping to have the Health Dept. construction completed. LCW, contractor has had limited crew and also have been sending crew to the 911 Center where the garage is being built for the Mobile Unit. Mobile Unit was used in June at each Middle School for a sports clinic. Had over 130 each time and a great turnout at Capon Bridge.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

CBTP

• Aquabanq – A letter from A.J. Shapiro was included in the board materials to review. Reached out to A.J. Shapiro. Followed up with Shapiro who stated that he had plans in Mineral County, however, with corresponding with Mineral County Economic Development, has not yet made any purchases of land. Discussion ensued regarding the letter. Two-year loan purchase has expired. A company (RES) has offered to purchase wetland in the CBTP for $3,000/acre. Len McMaster added to the discussion regarding the wet lands proposal.
• Bungee – Made a decision regarding placement of the access road. Thrasher Engineering are redoing the drawings/plans. They are now ready to move forward to purchase property.

• CBCC -Capon Bridge Community Complex – Report attached. Going very well.

     *Vecchiet-CBCC Kitchen Project – Received 3 bids for the plumbing, reviewed by the HC   Commission at a recent meeting. $34,700 ARPA funds left that the HCC provided. Was hoping for bids to be near that amount, however, lowest bid came in $14,000 over. In order to have work done, will need to borrow from Infrastructure Fund for additional funding. Vecchiet is ready to proceed with repairs/upgrades.

• Contacted USDA regarding grant that was applied for and asked whether these plumbing expenses would qualify under the grant. Plumbing was not specifically included, but found that they could be included once the grant funding is approved. David Mayfield made a motion to use infrastructure funds for the plumbing project at CBCC. Alison Jewell seconded the motion. Motion passed.

• Hampshire Wellness Center –Report Attached. Committed to attend at September Board Meeting.

• Romney Business Park – Soft Cloth Shop has been given notice to pay in full according to the rent schedule that was give. Deadline for payment is end of the day Friday.   
• HC Parks & Recreation – HCPR board decided to pass on funding this year from HCDA infrastructure.
• Potomac Eagle – No word on Franzen’s contract with the state, but did get the revised engineer drawings. Received plans this past Monday, if board would like copy, please contact J.T.

• Appraisals – Followed up with CBRE last week. Was promised to have appraisals by this board meeting, but as end of day yesterday did not receive.

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Old Business

• School Street Property – Met with new Superintendent for HC Board of Education. He informed Director Hott that the bid package is going out August 1st. They expect work to start by end of the year. Requested an Environmental Report for the Annex Building from the BOE. Hoy Shingleton (Shingleton Law) attended a meeting last week which included Steptoe Johnson, Shingleton Law, prosecuting attorney, and County Commission. Aman of Steptoe Johnson will be meeting with Superintendent Collette and Denise Hott (BOE). Shingleton impressed upon them that the County Commission is anxious to get the annex building complete and as soon as possible. Property will be conveyed to the County Commission, and then in turn be conveyed to the Development Authority once site is clean and passes all environmental inspections. Superintendent and Shingleton will meet to go over and discuss changes to the MOU (memorandum of understanding).

• ECS – Working with ECS to get assessment of property to determine best use of property.

New Business:

• Restructuring Marketing Committee – Logan Mantz. Wants board to add committee for Workforce Development. Would like to see collaboration of HCDA, WVSDB, HCBOE, etc. work together to come up with a plan to create jobs in the county. Len McMaster suggested looking at the bylaws before creating committees and subcommittees. Mantz stated that the board would have to amend the bylaws. Jason Hicks made suggestions. President Brian Hott agrees to first meet to see how to reach out before developing new committees. Board tasks Director Hott to move forward and schedule meeting.
• Lintu – Request $1,000 reimbursement for 3^rd place prize from Hampshire on the Horizon. Invoices submitted. Motion by Jason Hicks to approve. Tamitha Wilkins seconded the motion. Motion carried.
• C. Kunkle Associates – Tammy and John Kunkle have been the HCDA’s Financial officers for a period of 25 years. They are now announcing their retirement at the end of this calendar year.

We will send out for bids. Board would like to see 3 bids by September 1^st. 

Community Comments

Adjourn – Len McMaster made a motion to adjourn. Jason Hicks seconded the motion. Motion carried.

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