Author: Cathy Simon

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HCDA Board Meeting Agendas

HCDA NOVEMBER 2025 BD AGENDA

AGENDA

Hampshire County Development Authority

Board of Directors Meeting

HCDA OFFICES, BRANNON #207/#209

November 19th, 2025

10:00 AM

 

Join Zoom Meeting

https://us06web.zoom.us/j/2045936533?pwd=M2t0NzlHR1podkFCcEdpTWkxbGdOZz09&omn=86556032125

Meeting ID: 204 593 6533

Passcode: 267579

 

  1. Call to Order – President Brian Hott.
  2. Presentation: Lacey Bacchus of Retail Strategies-15 Minutes
  • Approval of Agenda – Motion to approve the agenda.
  1. Swearing in of new Board Member – Tim Reese.
  2. REPORTS:

Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 10/15/25; Motion to approve.

Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.

Marketing Committee Report– Beverly Keadle, Chair.

  • December Social – December 11th, Hampshire County Chamber of Commerce.
  • Next Lunch N Learn – Agritourism – On hold until first of the year.
  • Workforce Development Update.

 

Personnel Committee –

 

Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.

 

  1. Executive Director’s Report & Update-Jon Todd Hott, Activity report included.

Important Topics to Review:

  • Capon Bridge Tech Park
  • Bungee
  • Aquabanq
  • J. Morse
  • Capon Bridge Community Complex
    • Garden of Knead’n Update
    • USDA Grant Status Update

 

 

Page 1

  • Romney Industrial Park
  • Gina’s Rent Update.
  • Potomac Eagle Update.

 

  • Romney School Street Property
  • Update on Demolition Status
  • Assessment Grant Status
  • Annex Building Update
  • Transfer to HCDA
  • Lease stats on building

 

  • Housing Report

 

  • New Business Report
    • J&J Grocery
    • Pro-Refinish

 

  • Old Business:
  • Discussion on Valley Health Wellness Center-Legal counsel recommends closed session.

 

  • New Business:
  • Transfer of $1,700 from old Revolving Infrastructure Loan Fund.
  • December Annual Christmas Luncheon
  • Children’s Home Society – Adopt a Child Christmas Program

 

 

  1. Communications/Public Comment

 

  1. Adjourn

 

 

 

 

 

 

The Hampshire County Development Authority reserves the right to rearrange items on the agenda as needed due to time constraints.

 

 

 

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Categories
Announcements

HCDA OCTOBER 2025 BD MINUTES

Hampshire County Development Authority
Board Meeting Minutes
OCTOBER 15, 2025
Brannon #207/#209

Present: Brian Hott, Beverly Keadle, David Mayfield, Jaclynn Graybill, Jeff Richman, Len McMaster, Logan Mantz, Tamitha Wilkins, Alison Jewell, Jon Todd Hott, Cathy Simon.
Excused: Rebecca Miller.
Guests: Sydney Maurer, Rick Hillenbrand, Keith McIntosh, Hoy Shingleton, Olivia Duman.

Zoom: Jason Hicks, Rolf Ronken.

At 10:05 AM, having a quorum, President Brian Hott called the HCDA Board meeting to order. Following was the Pledge of Allegiance.

Approval of Agenda: Mayor Keadle made a motion to approve the agenda. Jeff Richman seconded the motion. Motion carried.
Secretary’s Report – Minutes from October 15th board meeting were presented. Jason Hicks made a motion to accept the minutes as read. David Mayfield seconded the motion. Motion carried.
Treasurer’s Report: David Mayfield reviewed. Tamitha Wilkins made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed.
Marketing Committee Report: Beverly Keadle presented.
• Chamber of Commerce – Costume Business Meetup on October at the American Legion in Capon Bridge 6-8PM.
• Lunch N Learn – AgriTourism event. Working with the Farm Bureau for planning by attending the November meeting with the Farm Bureau. Survey to farmers in the county not a great response.
• Jon Todd Hott, Tina Ladd, Candace DeLong & Logan Mantz attended the Tabler Farms Agricultural Innovation Center at Shepherd College. Came back with two ideas to share with the community.
• Marketing Expense Analysis Report for review. Report reflected around $17,000 in marketing dollars.

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• Workforce Development – Now included with Marketing Committee. Have had meetings with EWVCTC, Hampshire High School, Hampshire County BOE. In last meeting identified two classes that we would like to see develop on the campus of WVSDB for their students, high school students or the community as a whole. Working with Lauren Arbaugh of EWVCTC to do a welding and an electrical training class.
• Virtual Conference with EWVEA (Eastern WV Economic Alliance) which is comprised of Morgan, Hampshire, Jefferson and Berkeley Counties. Shot videos in Hampshire County and other counties for promotion of the counties. Alliance allocated up to $5,000 for each county to spend for trade shows.
Featured Businesses are as follows:
• November – Roots Salon & Co.
• December – Potomac Eagle

Personnel Committee: Beverly Keadle was appointed to the Personnel Committee.
Results of the Sub-Committee meeting was for the committee to review a different way to review employees.

Risk Management & Safety Committee: Tamitha Wilkins.
• End of Fall is a busy time at the Health Department. Having mobile flu clinics throughout Hampshire County. Just finished up in Capon Springs area. Offering blood pressure checks also. Still handing out free Covid test kits. Last of the supply from the federal government in July. Not available through the Health Department after that per budget restrictions. They are available through pharmacies and through some insurance plans.
• Construction is now complete. Hopefully, garage to house mobile unit at 911 Center will be complete next week.

Executive Director’s Report & Update-Report submitted for review.

Capon Bridge
• Bungee-J.T. Hott is arranging an executive with the postal service with Karen for next week to
assist with Bungee’s bulk mailing.
• Aquabanq – Email to review. Prospect interested in the land that A.J. has in CB Tech Park. Opportunity for Director Hott to call Shapiro and ask plans for acreage that is designated for Aquabanq.
Are not concerned at this point about the flood zone. Response from A.J. Shapiro is in email. Wants to visit in November or December. Questions welcome for next conversation with Shapiro. Option has expired for optional property. Mantz suggested to redraft agreement.
• S.J. Morse – Visited with Dave Pancake last week. EWVEA shot video at S.J. Morse site.
• Garden of Knead’n – On track to open after Halloween. All equipment is there. Check was signed for electrician. Going to go to site to see progress with Capon Bridge Glass about some things that are going to be done to outside of building.
• USDA Grant – Awarded for grant. Government is shut down. Until then, we will not be able to submit expenses for reimbursement. Cost for plumbing was more than expected.

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Romney
• Romney Business Park – Soft Cloth owes October and November.
• Potomac Eagle – Treasurer Pack’s assistant Skylar is acquaintances with Steve Connelly with DOT. Has news for Director Hott since speaking to Connelly about Robert Franzen’s contract. Going to reach out to Skylar.
• Spoke with Kevin Sanders of Special Services. Told him number is not where it needs to be and timeframe is not good and would like to keep open communication.

Old Business
• School Street Demolition –Bids are due on October 28th. Several contractors involved. Abatement schedule, November 20th to December 3rd. Assessment of the property is on a slow track because of government shutdown.
• Wellness Center – Sub-committee to discuss further. No comments or decisions were made in Executive Session.

• Community Comments – None

Adjourn – Jason Hicks made a motion to adjourn. David Mayfield seconded the motion. Motion carried.

 

 

 

 

 

 

 

Page 3

Categories
Announcements

HCDA OCTOBER 2025 BD AGENDA

Hampshire County Development Authority

Marketing & Workforce Development Committee Agenda

October 8th, 2025

10:00 AM

Brannon Building #207 & #209

 

REVISED

 

  1.          Call to Order – Beverly Keadle, Chair
  2.          Approval of Agenda
  3.          Approval of Minutes – June 4, 2025

 

  1.          OLD BUSINESS

 

Marketing

  • Next Lunch N Learn
  • Hampshire on the Horizon – Begin prep in October to start in December.
  • Hampshire on the Horizon Proposed Schedule.
  • Marketing ROI analysis and efficacy review.

 

  1.           NEW BUSINESS

 

Workforce Initiatives

  • Pilot courses on the campus of WVSDB
  • Survey Results

 

  1. Featured Business Schedule

June – Classy Again

July – 1st Rate Plumbing

August – New Leaf Greenhouse

September – Tiffany’s Floral

October – Farmhouse Studio

November – Garden of Knead’n

December – Potomac Eagle

January – Roots Salon

February – Ree’s Sweets & Treats

 

  • Adjourn
Categories
HCDA Board Meeting Agendas

HCDA August 2025 Board Minutes

 

Hampshire County Development Authority

Board Meeting Minutes – August 16th, 2023

Taggart Hall Conference Room/Teleconference – 10:00 AM

 

Public is invited to attend by Teleconference:

Dial-In Number: (720) 843-2487

Passcode: 4034389#

 

Present: Rebecca Hott, Greg Bohrer, Beverly Keadle, Tamitha Wilkins, Jon Todd Hott, David Cannon, Jason Hicks, Len McMaster, Brian Hott, Dorinda Strothers, Cathy Simon.

Excused: Alison Jewell, Rebecca Miller, David Mayfield.

Via Conference Call: Patricia Escoriaza.

Guests: Hoy Shingleton, Jeff Pancione, Rick Hillenbrand, Sydney Maurer.

President Rebecca Hott called the meeting to order. Following was the Pledge of Allegiance and Prayer.

 

Approval of Agenda: Beverly Keadle made a motion to approve as read. Dorinda Strother seconded the motion. Motion carried.

Presentation – Pathways/Misty Stambler and Rebecca Conrad with the Fair Chance Employment Initiative. Works with, for one, Gina’s Cut & Sew to employ participants of the program. WV CORR program. For those who are trying to get their lives on track. Fair chance employers. Give food to those in need and offer lunch every day during the week to individuals who need a meal. Growing and expanding. Would like to work with HCDA in supporting the programs. Questions from the board member were asked and answers given. There are limitations of who can enter the program. Cannot have a violent crime or sex offender charge. Ten participants in program and are all working.

Secretary’s Report – Tamitha Wilkins –Approval of Minutes:   Jason Hicks made a motion to approve.   Len McMasters seconded the motion. Motion carried.

Treasurer’s Report:   Jon Todd Hott gave Treasurer’s report in the absence of David Mayfield. Dave Cannon asked about the $14,000 payment for education and training of the Executive Director. That account is being monitored. Jason Hicks made a motion to approve.   Greg Bohrer seconded the motion. Motion carried.

Marketing Committee Report: Beverly Keadle, Chair, reported that the Marketing Committee met August 9th, 2023.

  • Discussed changes in marketing budget.
  • Marketing Proposals-Received two so far. There will be a third with a presentation at the September Marketing Committee meeting. A recommendation will be presented to the board at the September Board Meeting.

Page 1

 

Shark Tank – Program has already been initiated by Jefferson County (Jumpstart Jefferson) and Berkeley County (Berkeley). Looking forward to starting Hampshire County’s Shark Tank in Spring of 2024. Next meeting is scheduled for September 6th at 2:00 PM at Taggart Hall.

 

Personnel Committee: Tamitha Wilkins-Wants to meet with JT and ask questions regarding personnel and his goals. And then schedule a meeting with the personnel committee.

Risk Management & Safety Committee: Tamitha Wilkins – At a recent County Commission meeting the Commissioners signed the approval and payment for the mobile unit and paperwork was submitted. A group out of Ohio will be building the unit and original plans are for 12-15 months process, so looking forward to having a mobile unit around December of 2024. It will be used for Health Department purposes and anything the county will sign with MOU with EMS or any entity needing to use it. Gearing up for flu season and busy with back-to-school shots.

President’s Report-: Rebecca Hott – Congratulations to the Hampshire Review on winning the Newspaper of the Year. It is time to start on our 5-year plan and will reaching out to board members who are interested in forming a committee for this purpose.

Executive Director’s Report & Update-Report submitted for review. Numerous prospect meetings.

  • Former Hampshire Memorial Hospital – There are several issues to discuss with this project. Hott showed an image showing the Line of Disturbance. With the schedule running slow and the excavators for the Board of Education attempting to put in a parking lot for the new elementary school and a road around the rescue squad, they have asked us for permission to be on the south and east side of the rescue squad to do that work. Two contractors cannot be permitted for the same area. We could go through the process of changing the permit, but will cost us time and money. The second option is to generate an MOU between HCDA and BOE that grants them permission to work around that area and remove the remainder of trees. Legal (Hoy Shingleton) suggested to grant the MOU with the understanding that they list HCDA as an additional insured on their insurance policy. We would assume the risk of the contractor of anything they do. This is brought to the attention of the Board for questions or concerns and further discussion, if needed. Director Hott stated it makes sense, but requests the Board’s opinion. Superintendent Pancione stated that this would give the rescue squad ingress and egress. There is approximately a 20-foot span of trees that need removed that are within the perimeter of the hospital property. Patricia Escoriaza (via conference call) commented on the situation. Reclaim will be updated to the changes by Thrasher. Jason Hicks made a motion to move forward with the Board of Education’s request and for Carl Belt to include HCDA as additional insured on insurance policy and not disturb the MOU, and include updates. Dave Cannon seconded the motion. Motion carried.
  • FHMH-1,000 gallon Underground Tank. Director Hott reported that there is a storage tank that needs to be investigated that is on the hospital property. DEP reported that with the age of the tank it should not be a hazard. They instructed to move forward in removing the tank. Not expecting any contamination. An excavation contractor needs to be found to dig up the tank.

 

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  • Another issue is getting payment to Reclaim. We have done everything in a timely manner, however, awaiting the payments to be processed through the state. Director Hott has been checking for the payments and there is no designation for Draw #3.  Hoping for payment to come through before the end of the week. Thrasher has been updating Reclaim on the process to keep them informed. Superintendent Pancione stated it has been great working with J.T. and they have been able to communicate and make decisions together.
  • OmniTrax – Atttended the presentation at Potomac State College and has provided information for the board. OmniTrax has a contract with the State of West Virginia to operate the South Branch Valley Railroad. There have been a lot of questions of how that is going to impact the Potomac Eagle. The State contract with OmniTrax has nothing to do with the Potomac Eagle, for Potomac Eagle has a separate contract with the state, as confirmed by an OmniTrax representative per an email Hott presented. In conjunction with the work we are doing in the Romney Business Park, getting grant money for the feasibility study for development and the spur, Hott spoke to Cindy Butler and shared the information with Justin of OmniTrax, He will be coming back to Romney very soon. Hott was told that we would get the funding for the project. All positive and hopeful of notification of funds soon. Rick Hillenbrand asked questions about how this project will impact the present employees of the railroad.
  • A prospect was shown the Kopper’s property in Green Spring recently. This is still a property that has potential.
  • Met with Mr. Burch at WVSDB. Walked through the Elementary Education and dormitory on campus. The building is condemned. Jim Linsenmeyer and J.T. are looking into ways to repurpose that space and secure grants that may help to do a feasibility study. Renovation of that building could cost up to $20,000,000.
  • CBTP – Documents were signed for the closing of the utility transfer. Shingleton said Town of Capon Bridge legal is going to wire funds from purchase of one acre lot. Those funds will be applied to the loan for CBTP.
  • IEDC Conference-Director Hott provided highlights of the conference to the Board. A couple of ideas that he took away from the sessions were: 1) Strategic Plan and committee 2) CRM (Client Relationship Management), a software tool to be used to keep track of our customers.
  • Worked with Julie Landis at the high school to get some skilled labor classes coming here to Hampshire County.
  • Flywheel-Office space in Development Authority offered to businesses. Meeting with Buc Hammer from WVSBC tomorrow.

Old Business:

  • Flowers Baking Company Fourth Amendment -President Hott. No response as of today, so will be taking action. The renewal of the next lease will begin in January of 2024. President Hott provided a spreadsheet that is included in the packet of meeting information that shows every tenant in the Business Park, with revenue when the lease started and expires, and we did the math on what the tenants pay per square foot.

 

 

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New Business:

  • Resolution: Reclaim and Thrasher Draw #4- Greg Bohrer made a motion to approve. Jason Hicks seconded the motion. Motion passed.
  • Resolution: Reclaim and Thrasher Draw #5- Greg Bohrer made a motion to approve. Jason Hicks seconded the motion. Motion passed.
  • Date for September meeting. Director will be out of office that day, request to change date of meeting. Either the 21st or 27th. Brian Hott made a motion to move the meeting to the 21st. Greg Bohrer seconded the motion. Motion carried.
  • The next HC Infrastructure meeting will immediately follow the board meeting on the 21st. Lunch will be served for the Infrastructure Meeting.
  • Capon Bridge Middle School – Parks and Rec committee contacted Rebecca Hott about possibly helping them out. By statute they are not able to collect rents on the offices that are located in the building of the former CB Middle School other than the spaces that are used for recreational and non-profits. Jason Hicks, J.T. Hott, Rebecca Hott and Greg Bohrer attended the meeting. They suggested handing the building over to the HCDA for management. They proposed to control the community room and the gym and the HCDA take over the management and maintenance of the 14 units there. HCDA would collect rent, pay bills and maintaining the facility, which is in need of a new roof, individual electric hook-ups, etc. Could be an opportunity to do other things. No other details at this time. Commissioner Cannon stated that the three entities would be working together. Discussion pursued on this subject. An array of ideas are being considered.

 

Communications/Public Comment:

  • Complaints from the VA Coalition of Human Rights. This group has been questioning Energix company that has plans to create a business in Hampshire County. The company has leased property in Capon Bridge.

 

 

Adjourn – A motion was made by Jason Hicks to adjourn. David Cannon seconded the motion. Motion carried.               

 

 

 

 

 

 

 

 

 

 

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Categories
HCDA Board Meeting Agendas

HCDA August 2025 Board Agenda

 

AGENDA

Hampshire County Development Authority 

Board of Directors Meeting 

HCDA OFFICES, BRANNON #207/#209

August 20, 2025

10:00 AM

 

REVISED

 

Join Zoom Meeting

https://us06web.zoom.us/j/2045936533?pwd=M2t0NzlHR1podkFCcEdpTWkxbGdOZz09&omn=86556032125

Meeting ID: 204 593 6533

Passcode: 267579

 

  1. Call to Order – President Brian Hott.
  2. Approval of Agenda – Motion to approve the agenda.
  • Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 07/23/25; Motion to approve.
  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.
  • Marketing Committee Report– Beverly Keadle, Chair.
  • Summer Social – July 29th, in collaboration with the Chamber of Commerce.
  • Next Lunch N Learn – AgriTourism. September tentative dates are 09/18 or 09/25.
  • Personnel Committee – President needs to make appointment.    
  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.  

 

  1. Executive Director’s Report & Update–Jon Todd Hott, Activity report included.

Important Topics to Review:

  • Capon Bridge Tech Park – (Bungee/Aquabanq/S.J. Morse).
  • Review Appraisal from CBRE.
  • Capon Bridge Community Complex-Report Attached.
  • Hampshire Wellness Center-Monthly Report Attached. Valley Health to attend in September.
  • Romney Industrial Park.
  • Gina’s Rent Update.
  • Potomac Eagle Update.
  1. State contract.
  2. Engineering drawing.
  3.  

 

 

Page 1

 

 

  1. Old Business:  
  • School Street Property
  • Appraisal/Demolition Schedule/Determination of Annex Building status.
  • Update on assessment grant status.
  • Building renovation to kitchen at CB Community Complex.
  • Plumbing renovations underway at CB Community Complex.
  1. New Business
  • MOU-Memorandum of Understanding – School Street ANNEX. Approval and signature.
  • Romney Business Park – Fiber Discussion.
  • Almost Heaven Canine – Approval of Invoice $10,000.
  • Workforce Development Committee.
  • RFP Accounting Services
  • Adam Carlin, CPA – Romney, WV
  • CBiz – Cumberland, MD
  • Avey Clarke PLLC – Martinsburg, WV
  • Roth & White – Kingwood, WV
  • Cox Holliday – Martinsburg, WV

 

  • Communications/Public Comment

 

  • Adjourn

 

 

 

 

 

 

 

 

 

 

 

 

 

The Hampshire County Development Authority reserves the right to rearrange items on the agenda as needed due to time constraints.

 

 

Page 2

Categories
HCDA Board Meeting Minutes

HCDA July 2025 Board Minutes

 

Hampshire County Development Authority

Board Meeting Minutes

July 23rd, 2025

Brannon #207/#209

 10:00 AM

 

Present: Brian Hott, Beverly Keadle, Tamitha Wilkins, David Mayfield, Alison Jewell, Jaclynn Graybill, Jeff Richman, Jon Todd Hott, Cathy Simon. 

Via Zoom: Logan Mantz, Hoy Shingleton, Rebecca Miler, Dorinda Strother.

Guests: Sydney Maurer, Keith McIntosh

 

Having a quorum, President Brian Hott called the meeting to order at 10:00am. Following was the Pledge of Allegiance.

 

Approval of Agenda:   David Mayfield made a motion to approve the agenda as corrected. Jason Hicks seconded the motion. Motion carried.

Secretary’s Report – Minutes from June 18th, 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes as read. Jason Hicks seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Year-end financials were approved by Mayfield. No concerns or changes.  Expense sheet for CB Community Complex was presented by Director Hott. Expenses were reviewed. Jason Hicks made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

  • Summer Social – July 29th. In coordination with new HC Chamber of Commerce. Kickoff for Chamber of Commerce. Jaclynn Graybill (Director of Chamber of Commerce) reported that the Hampshire County Chamber of Commerce is up and official. A bank account has been set up and committee have met several times to get ready for the event on the 29th. Location of event will be behind the White House on Main at 5:30pm.
  • Next Event is being discussed for September in coordination with Farm Credit and Farm Bureau.

Featured Businesses are as follows:

  • July – 1st Rate Plumbing
  • August – New Leaf Green House 
  • September – Tiffany’s Floral
  • October – Roots Salon
  • November – Garden of Kneadn’

 

 

 

Page 1

 

Personnel Committee: No Report.

 

Risk Management & Safety Committee: Tamitha Wilkins.

  • August 1st hoping to have the Health Dept. construction completed. LCW, contractor has had limited crew and also have been sending crew to the 911 Center where the garage is being built for the Mobile Unit. Mobile Unit was used in June at each Middle School for a sports clinic. Had over 130 each time and a great turnout at Capon Bridge.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

 

CBTP

  • Aquabanq – A letter from A.J. Shapiro was included in the board materials to review. Reached out to A.J. Shapiro. Followed up with Shapiro who stated that he had plans in Mineral County, however, with corresponding with Mineral County Economic Development, has not yet made any purchases of land. Discussion ensued regarding the letter. Two-year loan purchase has expired. A company (RES) has offered to purchase wetland in the CBTP for $3,000/acre. Len McMaster added to the discussion regarding the wet lands proposal.
  • Bungee – Made a decision regarding placement of the access road. Thrasher Engineering are redoing the drawings/plans. They are now ready to move forward to purchase property.
  • CBCC -Capon Bridge Community Complex – Report attached. Going very well.

     *Vecchiet-CBCC Kitchen Project – Received 3 bids for the plumbing, reviewed by the HC   Commission at a recent meeting. $34,700 ARPA funds left that the HCC provided. Was hoping for bids to be near that amount, however, lowest bid came in $14,000 over. In order to have work done, will need to borrow from Infrastructure Fund for additional funding. Vecchiet is ready to proceed with repairs/upgrades.

  • Contacted USDA regarding grant that was applied for and asked whether these plumbing expenses would qualify under the grant. Plumbing was not specifically included, but found that they could be included once the grant funding is approved. David Mayfield made a motion to use infrastructure funds for the plumbing project at CBCC. Alison Jewell seconded the motion. Motion passed.
  • Hampshire Wellness Center –Report Attached. Committed to attend at September Board Meeting.
  • Romney Business Park – Soft Cloth Shop has been given notice to pay in full according to the rent schedule that was give. Deadline for payment is end of the day Friday.   
  • HC Parks & Recreation – HCPR board decided to pass on funding this year from HCDA infrastructure.
  • Potomac Eagle – No word on Franzen’s contract with the state, but did get the revised engineer drawings. Received plans this past Monday, if board would like copy, please contact J.T.
  • Appraisals – Followed up with CBRE last week. Was promised to have appraisals by this board meeting, but as end of day yesterday did not receive.

 

 

 

 

Page 2

Old Business

  • School Street Property – Met with new Superintendent for HC Board of Education. He informed Director Hott that the bid package is going out August 1st. They expect work to start by end of the year. Requested an Environmental Report for the Annex Building from the BOE. Hoy Shingleton (Shingleton Law) attended a meeting last week which included Steptoe Johnson, Shingleton Law, prosecuting attorney, and County Commission. Aman of Steptoe Johnson will be meeting with Superintendent Collette and Denise Hott (BOE). Shingleton impressed upon them that the County Commission is anxious to get the annex building complete and as soon as possible. Property will be conveyed to the County Commission, and then in turn be conveyed to the Development Authority once site is clean and passes all environmental inspections. Superintendent and Shingleton will meet to go over and discuss changes to the MOU (memorandum of understanding).

 

  • ECS – Working with ECS to get assessment of property to determine best use of property.

 

New Business:

 

  • Restructuring Marketing Committee – Logan Mantz. Wants board to add committee for Workforce Development. Would like to see collaboration of HCDA, WVSDB, HCBOE, etc. work together to come up with a plan to create jobs in the county. Len McMaster suggested looking at the bylaws before creating committees and subcommittees. Mantz stated that the board would have to amend the bylaws. Jason Hicks made suggestions. President Brian Hott agrees to first meet to see how to reach out before developing new committees. Board tasks Director Hott to move forward and schedule meeting.
  • Lintu – Request $1,000 reimbursement for 3rd place prize from Hampshire on the Horizon. Invoices submitted. Motion by Jason Hicks to approve. Tamitha Wilkins seconded the motion. Motion carried.
  • C. Kunkle Associates – Tammy and John Kunkle have been the HCDA’s Financial officers for a period of 25 years. They are now announcing their retirement at the end of this calendar year.

We will send out for bids. Board would like to see 3 bids by September 1st. 

Community Comments

 

Adjourn – Len McMaster made a motion to adjourn. Jason Hicks seconded the motion. Motion carried.

 

 

 

 

 

 

Page 3

Categories
HCDA Board Meeting Minutes

HCDA June 2025 Board Minutes

Hampshire County Development Authority

Board Meeting Minutes

June 18th, 2025

Brannon #207/#209

 10:00 AM

 

Present: Rebecca Hott, Beverly Keadle, David Mayfield, Alison Jewell, Brian Hott, Jaclynn Graybill, Jeff Richman, Jon Todd Hott, Cathy Simon. 

Excused:  Tamitha Wilkins.

Via Zoom: Logan Mantz, Len McMaster, Rebecca Miller, Jason Hicks, Dorinda Strother.

Guests: Sydney Maurer, Hoy Shingleton, Celeste Franzen, Robert Franzen, Patton Swartzfagger, Travis Carter.

 

Having a quorum, President Rebecca Hott called the meeting to order at 10:05. Following was the Pledge of Allegiance and prayer.

 

Approval of Agenda:   David Mayfield made a motion to approve the agenda as corrected. Brian Hott seconded the motion. Motion carried.

Secretary’s Report – Minutes from May 21st, 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes as read. Alison Jewell seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Good month for CB Community Complex per Jon Todd Hott. Expense sheet was presented by Director Hott. Expenses were reviewed. Brian Hott made a motion to approve the Treasurer’s Report. Jeff Richman seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

  • Summer Social – July 29th. In coordination with new HC Chamber of Commerce. Kickoff for Chamber of Commerce.
  • Next Lunch N Learn/Event being discussed for September on coordination with Farm Credit and Farm Bureau.

Featured Businesses are as follows:

  • June – Classy Again
  • July – 1st Rate Plumbing
  • August – New Leaf Green House (Ribbon cutting August 2nd)
  • September – Tiffany’s Floral
  • October – Roots Salon
  • November – Garden of Kneadn’

 

 

Page 1

 

Personnel Committee: No Report.

 

Risk Management & Safety Committee:  No Report.    

Presidents Report– Rebecca Hott. Her term as President of the HC Development Board and also term of member of this board will end July 1st. Requesting to not be reinstated. Those asked to be on the nominating committee are Len McMaster, Tammy Wilkins and Alison Jewel. She has contacted Logan Mantz to find a replacement for her seat. Asked that they come back with a slate of potential officers for the FY 2025-2026 term.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

CBTP

  • Bungee – Continued conversation with Bungee. Bungee made decision where they would prefer the access road to be located. Expecting more design work from Thrasher.
  • Spoke at FNB Board Meeting.
  • Aquabanq – Reached out to A.J. Shapiro. Got response last night to say he will call Friday. No permit is filed to date. The 2-year time limit comes up on June 30th to purchase second property.
  • CBCC -Capon Bridge Community Complex – Report attached. Going very well. Other topic of discussion in Old Business regarding Vecchiet.
  • Hampshire Wellness Center –Report Attached. Committed to attend at August Board Meeting.
  • Romney Business Park – All rents paid except for Gina’s Soft Cloth.

 

Old Business

  • School Street Property – Former BOE Superintendent Pancione retiring June 30th. Reached out to Ed Morgan and got updated time table on the demolition of the school street properties. More than likely October or November. Environmental testing is reported to be complete.  Hoy Shingleton to change MOU to reflect changes. Diagram reviewed with updated diagram. Call Denise Hott at BOE office to set up appointment with new superintendent.
  • Appraisals – Numbers reported to board before next meeting.
  • Loan for Parks & Rec – Discussion ensued regarding interest rates and payments. Director Hott researched past documents to see what types of instruction was given from the County Commission about how to administer and manage the infrastructure funds. County Commission will be working on guidelines and direction on how the funds can be used and how to be manage.

Discussion concerning interest rates and payments. B. Hott and Mayfield made suggestions of the best way to handle. Payments will be based upon CD rates, which is 4.25%. Hicks suggested a locked in rate of 4.5%.  Jason Hicks made a motion, Brian Hott seconded the motion. Motion carried.

  • Garden of Kneadn’ Rent Schedule – Revised according to needs for electrical, plumbing and masonry work. Was not able to secure bank loan. Plumbing cost will be $11,250, which will be covered by ARPA funds. There is a $18,000.00 quote for electrical and a $7,800 quote for masonry/doors, etc. Director Hott presented a 10-year loan/rent schedule at 6.5%. All are capital

 

 

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improvements in the property. Finance Committee and Board will be sent adjusted amortization schedule. David Mayfield made a motion to keep rent the same for the first five years as presented and add loan for $25,000 at 6.5 % for five years. Jeff Richman seconded the motion. Motion carried.

 

New Business:

 

  • Resolution – Budget – Budget reviewed. David Mayfield made a motion to adopt the resolution.

Beverly Keadle seconded the motion. Motion carried.

  • Board term schedule.
  • Resolution: Nominations.

 

Brain Hott – President

Beverly Keadle – VP

Tamitha Wilkins – SEC

David Mayfield – TREAS

 

Jason Hicks made a motion to accept slate of officers. David Mayfield seconded the motion. Motion carried.

 

 

President Rebecca Hott asked for a motion to go into Executive Session to discuss contract negotiations with Potomac Eagle. Jason Hicks made the motion to enter Executive Session. David Mayfield seconded the motion. Motion carried. No action is anticipated.  

 

Dave Mayfield made a motion for the board to move out of Executive Session. Brian Hott seconded the motion. Motion carried. No decisions were made in session. No action required.

 

 

Community Comments

 

Rebecca Hott thanked the Board for the opportunity to serve as Vice-President and President of the HC Development Authority.

 

Adjourn –Jeff Richman made a motion to adjourn. David Mayfield seconded the motion. Motion carried.

 

 

 

 

 

 

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Categories
HCDA Board Meeting Minutes

HCDA MAY 2025 BOARD MINUTES

 

Hampshire County Development Authority

Board Meeting Minutes

May 21st, 2025

Brannon #207/#209

 10:00 AM

 

Present: Rebecca Hott, Beverly Keadle, David Mayfield, Alison Jewell, Jaclynn Graybill, Len McMaster, Dorinda Strother, Rebecca Miller, Jeff Richman, Jason Hicks, Tamitha Wilkins, Jon Todd Hott, Cathy Simon. Excused: Brian Hott.

Via Zoom: Logan Mantz.

Guests: Sydney Maurer, Hoy Shingleton, Keith McIntosh, Jodi Adams, Rick Hillenbrand, Ashley Dean.

Jodi Adams from FNB Bank introduced her guest, Ashley Dean, employee at the bank.

 

Having a quorum, President Rebecca Hott called the meeting to order at 10:05. Following was the Pledge of Allegiance and prayer.

 

Approval of Agenda:   Rebecca Hott made a correction to the agenda to add President’s Report. Len McMaster made a motion to approve the agenda as corrected. Jason Hicks seconded the motion. Motion carried.

Secretary’s Report –Minutes from April, 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes with correction of Rebcca Hott called meeting to order. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Good month for CB Community Complex per Jon Todd Hott. Expense sheet was presented by Director Hott. Tamitha Wilkins made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

  • Marketing Committee met for the purpose of debriefing the results of the Hampshire on the Horizon event. Discussed what changes needed to be made for next year as well as positive points of the event.   
  • Technology issues and date of the event were discussed.
  • Almost Heaven Canine Resort won 1st place ($10,000), Garden of Knead’n won 2nd place ($2,500) and 3rd place was AI Solutions ($1,000). Bungee Ascent award of $5,000 went to Almost Heaven Canine Resort.
  • Next Lunch N Learn being discussed.
  • Contribution to Chamber of Commerce out of Special Events account.

Featured Businesses are as follows:

  • June – Classy Again
  • July – 1st Rate Plumbing
  • August – Garden of Knead’n

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Personnel Committee: Tamitha Wilkins, currently the chair of the committee will be stepping down as of July 1st. Will remain on the committee, but not as chair.

 

Risk Management & Safety Committee: Health Department waiting for some construction decisions to be made. Once remedied, will be able to install windows and doors and do more work on the inside. Flooring is going in at this time. Using the mobile unit for the Women’s Health Clinic and will be utilized in June at both middle schools for sports physicals. Working with Brew Station, WIC and Eastern Action for some upcoming events.   

Presidents Report– Rebecca Hott. Her term as President of the HC Development Board and also term of member of this board will end July 1st. Requesting to not be reinstated. Those asked to be on the nominating committee are Len McMaster, Tammy Wilkins and Alison Jewel. She has contacted Logan Mantz to find a replacement for President. Asked that they come back with a slate of potential officers for the FY 2025-2026 term.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

CBTP

  • J. Morse – Received letter from David Pancake. To be discussed in Executive Session.
  • CBCC -Capon Bridge Community Complex – At full capacity. Report included and discussed.  
  • Hampshire Wellness Center – Met with Senior Management. Gave update. Wish to give presentation at future board meeting. Report Attached.
  • Romney Business Park – Potomac Eagle – Will be presenting to board in the near future when contract is finalized with the state and when quotes are received for appraisals for CBTP, Romney Business Park and property on School Street. Jason Hicks referred two appraisers for quotes. 
  • CBRE gave a quote of $4,000 per property.
  • Collier’s gave quote of $5,500 per property.

Move forward or get one more quote? May have to transfer funds from Operating Account to cover cost of appraisal for CBTP. Made a motion to move forward to consider quotes from Jason Hicks. David Mayfield seconded the motion. Motion carried.

  • Will have budget to vote on at the June meeting. Director Hott will send a final copy to the finance committee.

 

Old Business:

  • Flowers Lease Amendment – Approved lease. Office was contacted by Aramark requesting a list of repairs. They have requested information of local contractors that are licensed and insured in West Virginia as well as those who can obtain a Municipal contractor’s license with the Town of Romney.
  • Romney Business Park – John Kunkle asking questions regarding ownership of road at CBTP.

 

New Business:

President Hott asked for a motion to go into Executive Session. Jason Hicks made the motion. Dave Mayfield seconded the motion. Motion carried.

 

Dave Mayfield made a motion for the board to move out of Executive Session. Jason Hicks seconded the motion. Motion carried. No decisions were made in session. No action required.

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  • School Street Property – Move forward with appraisal.
  • Day Reporting – Director Hott will follow up.
  • Parks & Rec Loan – Finance Committee will recommend rate.
  • Trailblazer – Dave Mayfield made a motion to accept $500 for selling the Trail Blazer company vehicle. Tamitha Wilkins seconded the motion. Motion carried. Town of Romney will purchase for $500.00.
  • David Mayfield made a motion to extend the SJ Morse agreement. Len McMaster seconded. Motion carried. Jason Hicks and Dorinda Strother abstained.

 

 

Community Comments

  • Keith McIntosh, WVDA Regional Representative for Potomac Highlands was welcomed to the meeting and we hope to be working with him on future projects and events.

 

 

Adjourn – Dave Mayfield made a motion to adjourn. Len McMaster seconded the motion. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Categories
HCDA Board Meeting Agendas

HCDA JUNE 2025 BOARD AGENDA

 

 AGENDA

Hampshire County Development Authority 

Board of Directors Meeting 

HCDA OFFICES, BRANNON #207/#209

June 18th, 2025

10:00 AM

Hampshire County Development Authority is inviting you to a scheduled Zoom meeting.

 

Join Zoom Meeting

https://us06web.zoom.us/j/2045936533?pwd=M2t0NzlHR1podkFCcEdpTWkxbGdOZz09&omn=86556032125

Meeting ID: 204 593 6533

Passcode: 267579

 

  1. Call to Order
  2. Presentation – Robert Franzen, Potomac Eagle.
  • Approval of Agenda – Motion to approve the agenda.
  1. Reports:
  • Secretary’s Report – Tamitha Wilkins – Approval of Minutes: 05/21/25; Motion to approve.
  • Treasurer’s Report – David Mayfield – Review of Financials; Motion to approve.
  • Marketing Committee Report– Beverly Keadle, Chair.
  • Summer Social – July 29th, with the Chamber of Commerce.
  • Next Lunch N Learn – September – AgriTourism.
  • Personnel Committee – Tamitha Wilkins, Chair.  
  • Nominations Committee Report.
  • Risk Management & Safety Committee – Tamitha Wilkins-HC Health Dept.  

 

  1. Executive Director’s Report & Update–Jon Todd Hott, Activity report included.

Important Topics to Review:

  • Capon Bridge Tech Park – (Bungee/Aquabanq/S.J. Morse).
  • Capon Bridge Community Complex-Report Attached.
  • Hampshire Wellness Center-Monthly Report Attached. Valley Health to attend in August.
  • Romney Industrial Park.
  • Gina’s Rent Update.
  • Building Maintenance.
  • ES – Discussion with Potomac Eagle – request to be in “Executive Session”.
  • Budget Update.

 

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  1. Old Business:  
  • School Street Property
  • Appraisal/Demolition Schedule/Meet with new BOE Superintendent.
  • Loan for Parks & Recreation
  • Approve interest rate on loan.
  • Building upgrades to kitchen at CB Community Complex.
  • Approve rent with new loan parameters.

 

  • New Business

 

  • Review and approve 2026 Budget.
  • Nominations for 2025-2026 Board Members. Elect new officers.

 

 

  • Communications/Public Comment

 

  1. Adjourn

 

 

 

 

 

 

Note: ES = Recommend for Executive Session.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Hampshire County Development Authority reserves the right to rearrange items on the agenda as needed due to time constraints.

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Categories
HCDA Board Meeting Minutes

HCDA APRIL 2025 BOARD MINUTES

 

Hampshire County Development Authority

Board Meeting Minutes

April 16th, 2025

Brannon #207/#209

 10:00 AM

 

REVISED WITH CORRECTIONS

Present: Rebecca Hott, Beverly Keadle, David Mayfield, Alison Jewell, Brian Hott, Jaclynn Graybill, Len McMaster, Dorinda Strother, Jeff Richman, Jason Hicks, Jon Todd Hott, Cathy Simon.

Excused: Rebecca Miller, Tamitha Wilkins.

 

Via Zoom: Logan Mantz, Hoy Shingleton, Keith McIntosh.

Guests: Sydney Maurer, Rolf Ronken, Sandra Lipscomb, Virginia Rosales, Rick Hillenbrand.

Having a quorum, President Rebecca Hott called the meeting to order at 10:05. Following was the Pledge of Allegiance and prayer.

 

Presentations:

Amy Pancake-Community Foundation. Director Hott stated that HCDA received $1,000 grant designated to the renovations at CB Community Complex.

Nick Carroll–HC Parks and Recreation presented plans to upgrade parks in the county. Requesting

loan of funds from HCDA Infrastructure Account. Board asked Parks & Rec to request from County Commission first to see if funds are available there.

 

Approval of Agenda:   Brian Hott made a motion to approve the agenda as read. Len McMaster seconded the motion. Motion carried.

Secretary’s Report –Approval of Minutes from March 2025 board meeting were presented.   Dave Mayfield made a motion to accept the minutes with correction of Rebcca Hott both present and excused. Len McMaster seconded the motion. Motion carried.

Treasurer’s Report: David Mayfield. Best month for CBCC so far. Expense sheet was presented by Director Hott. Will transfer funds from Operating Account to CBTP account to cover expenses for engineering costs. Dave Mayfield made a motion to approve the Treasurer’s Report. Len McMaster seconded the motion. Motion passed. 

Marketing Committee Report: Beverly Keadle presented.

  • Marketing Committee met on April 4th.  Points of discussion included:
  • Hampshire on the Horizon-May 10th will be Finale at the Hampshire High School Auditorium. April 29th is Practice Night. One of 11 participants will be presenting the practice pitch. Judges are lined up for the 29th. Asking for judges for the one participant on 24th who will present.
  • Covered Marketing and Legal in last class.

 

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  • Legislative Exchange – April 17th at Bottling Works at 6PM.   Have 158 people registered for the event. Both senators and both delegates will attend. Food and drink included in ticket price. Agenda for event was discussed.

 

Featured Businesses are as follows:

  • March – Capon Bridge Glass
  • April – Bungee
  • May – Gig’s BBQ
  • June – Classy Again
  • July – 1st Rate Plumbing
  • August – Garden of Knead’n

 

Personnel Committee: No Report.

 

Risk Management & Safety Committee: Report was attached for review.  

Presidents Report– Rebecca Hott – Items discussed in Director’s Report.

Executive Director’s Report & Update-Report submitted for review. Director Jon Todd Hott.

  • CBTP

     S.J. Morse – Will be sending correspondence to share with the board to approve.

     Aquabanq – Has not filed for permits with county as of now.

     Bungee – Awaiting surveying and engineering requests.

  • CBCC -Capon Bridge Community Complex – Report included.
  • Hampshire Wellness Center – Report Attached.
  • Romney Business Park – Potomac Eagle – Will be presenting to board in the near future.

Wants to discuss purchasing property. Appraisal would be warranted beforehand.

  • LED Grant – Approved.  
  • USDA Grant – waiting for approval.   Will reach out to USDA to get an update.

 

Old Business:

 

  • Flowers Lease Amendment – Followed up providing photos of damage to the building. No response as of today. Flowers is asking for two-year amendment plus an additional two years at the rate of 3% increase each year. Board is asking for an additional increase in deposit.
  • Contacted a garage door company for maintenance for certain garage doors at Romney Business Park and Multi-Tenant Building.

 

New Business:

  • School Street Property – Market prior to demolition (approx. in 3 months). Contact ECS to assist with feasibility grant for best use of property.
  • Day Reporting – Met with Jeff Pancione of BOE regarding request from Day Reporting to acquire 3 trailers near School Street property. Logan Mantz suggested to look into the situation in more detail. Rebecca Hott requested to learn more about what was determined at an earlier meeting what was decided at that meeting.

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  • Review from CB Glass for windows, etc. at CBCC. No details or updates to report.
  • Trailblazer – Company Vehicle will cost at least $2,000 more to repair to the point where it will pass state inspection. Discussion was to decide to sell the vehicle or to repair. If vehicle is sold,

Board will look at mileage reimbursement for company travel. Is there a policy in place for mileage? Will check employee policy for mileage reimbursement. Town of Romney would like to  send maintenance to look at vehicle to possibly make a bid for purchase. Dave Mayfield made a motion to approve mileage reimbursement and sell the vehicle. Jason Hicks seconded the motion. Motion carried.

 

Community Comments

  • Keith McIntosh is new WVDA Regional Representative for Potomac Highlands replacing Jim Linsenmeyer.

Adjourn – Dave Mayfield made a motion to adjourn. Len McMaster seconded the motion. Motion carried.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Hampshire County Development Authority
91 South High Street
Romney, WV 26757